At a Glance
- Tasks: Support the Allotments Team with administrative tasks and communication.
- Company: Well-established public sector organisation in Stevenage.
- Benefits: Free parking, weekly pay, 28 days holiday, and employee discounts.
- Other info: Hybrid working available after training; great for balancing work and study.
- Why this job: Gain valuable experience while making a difference in your community.
- Qualifications: Strong admin skills, good communication, and IT literacy required.
The predicted salary is between 24000 - 28000 £ per year.
We are currently recruiting for an excellent temporary opportunity with a well-established public sector organisation based in Stevenage for a Business Support Administrator. This assignment will last a minimum of 3 months, with the potential for extension.
Working Hours
Monday to Friday, 9:00am - 5:00pm. This position will initially be fully office-based during the training period. Following successful completion of training, hybrid working may be available, with the opportunity to work from home 1-2 days per week.
The Role
Working within the Environment and Leisure Department, specifically supporting the Allotments Team, you will provide comprehensive administrative support to the management team responsible for overseeing approximately 1,400 allotment plots across the Stevenage area.
Key Responsibilities
- Provide administrative and technical support to the allotment management team.
- Handle general correspondence, complaints, and Freedom of Information requests relating to allotment services.
- Coordinate reports and requests for maintenance works, assisting with the procurement of services in accordance with organisational policies and financial procedures.
- Assist in scheduling and coordinating ad-hoc maintenance and repair works to ensure operational efficiency.
- Liaise effectively with colleagues, allotment associations, site representatives, and plot holders to maintain clear communication and service delivery.
- Coordinate plot inspection schedules and issue relevant notices, including Notices to Cultivate and Notices to Quit where necessary.
- Maintain and manage allotment waiting lists accurately and efficiently.
- Coordinate the allocation and letting of allotment plots and process applications for related services.
- Manage the receipt, reconciliation, and processing of income associated with allotment services.
- Attend allotment association and stakeholder meetings as required.
- Support public consultation exercises, including preparing and distributing correspondence and questionnaires, and collating and analysing responses.
- Undertake additional ad-hoc administrative duties as required.
Candidate Requirements
- Excellent administrative, organisational, and time management skills.
- Strong written and verbal communication abilities.
- A good level of IT literacy, with the ability to learn new systems quickly and efficiently.
- A professional, approachable, and friendly manner.
- The ability to work effectively both independently and as part of a team.
- Strong attention to detail and the ability to manage multiple tasks simultaneously.
Benefits
- Free on-site parking
- Weekly pay
- 28 days holiday entitlement
- Access to employee reward and discount schemes, including retail discounts
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Business Support Assistant in Stevenage employer: Tate Cambridge
Join a well-established public sector organisation in Stevenage as a Business Support Assistant, where you will enjoy a supportive work culture that values teamwork and communication. With benefits such as free on-site parking, weekly pay, and access to employee reward schemes, this role offers a meaningful opportunity to contribute to the community while enjoying a balanced work-life with potential hybrid working arrangements after training. The organisation prioritises employee growth and inclusivity, ensuring a rewarding experience for all staff members.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Assistant in Stevenage
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in public sector organisations. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the organisation and its values. Knowing what they stand for will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions with a mate or in front of the mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re here to support you throughout the process, so don’t hesitate to reach out if you need help.
We think you need these skills to ace Business Support Assistant in Stevenage
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Support Assistant role. Highlight your administrative skills and any relevant experience that aligns with the responsibilities mentioned in the job description.
Show Off Your Communication Skills:Since strong written and verbal communication is key for this role, use clear and concise language in your application. Don’t forget to showcase any experience you have in handling correspondence or liaising with different stakeholders.
Be Detail-Oriented:Attention to detail is crucial for managing allotment waiting lists and processing applications. Double-check your application for any typos or errors before submitting it. We want to see that you can manage multiple tasks accurately!
Apply Early!:The advert will remain open until the position is filled, but we recommend applying as soon as possible. This way, you’ll avoid disappointment and show us your enthusiasm for the role. Head over to our website to submit your application!
How to prepare for a job interview at Tate Cambridge
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Assistant. Familiarise yourself with the key tasks mentioned in the job description, like handling correspondence and coordinating reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since strong written and verbal communication is crucial for this position, prepare examples of how you've effectively communicated in previous roles. Think about times when you handled complaints or liaised with different stakeholders. Practising these examples will help you articulate your experience clearly during the interview.
✨Demonstrate Your Organisational Skills
The role requires excellent organisational abilities, so be ready to discuss how you manage multiple tasks. You could share a specific instance where you successfully juggled various responsibilities, perhaps while coordinating maintenance works or managing waiting lists. This will highlight your capability to handle the demands of the job.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the training process, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the organisation is the right fit for you. Plus, it gives you a chance to engage with the interviewer on a deeper level.
