At a Glance
- Tasks: Be the friendly face of our office, greeting clients and managing calls.
- Company: Join a supportive team in a modern, welcoming office environment.
- Benefits: Enjoy a competitive salary and a flexible part-time schedule.
- Other info: We prioritise your comfort and individuality throughout the application process.
- Why this job: Gain valuable experience while making a real impact in a busy office.
- Qualifications: Strong communication skills and a knack for organisation are key.
The predicted salary is between 14933 - 14933 £ per year.
We are looking for a highly organised and personable Receptionist / Secretary to support the smooth running of a busy office. This is a varied and hands‑on role where you will be the face of the business, providing a warm and professional first impression to clients and visitors, while supporting the wider team with administrative and office duties. Working within a small, supportive team, this role is fully office‑based, offering a collaborative environment in modern, well‑presented offices.
Key Responsibilities
- Meeting and greeting clients and visitors, ensuring a professional front‑of‑house experience
- Managing incoming calls and taking accurate messages
- Preparing meeting rooms, refreshments, and ensuring spaces are clean and presentable
- Providing general administrative support including typing correspondence, reports, and document formatting
- Maintaining both electronic and manual filing systems
- Supporting HR and Finance with administrative tasks such as expenses and absence tracking
- Handling incoming and outgoing post
- Assisting with meeting preparations, events, and seminars
- Providing PA cover during periods of absence
About You
- Professional, friendly, and confident communicator
- Highly organised with excellent attention to detail
- Able to multitask and prioritise in a busy environment
- Strong administrative and IT skills
- A proactive and flexible approach to work
- A team player who enjoys working in a small office environment
What's on Offer
- Opportunity to work in beautiful, modern offices
- A welcoming and supportive small team culture
- A varied and engaging role with exposure across the business
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Receptionist/Secretary employer: Tate Cambridge
Join a dynamic and supportive team as a Receptionist/Secretary in our modern Romsey office, where you will play a crucial role in creating a welcoming atmosphere for clients and visitors. We offer a collaborative work culture, flexible part-time hours, and opportunities for personal growth within a friendly environment that values your contributions and individuality.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Secretary
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and culture can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your greeting and introduction. As a Receptionist/Secretary, you'll be the first point of contact, so nailing that warm and professional vibe is key. Role-play with a friend if you need to!
✨Tip Number 3
Prepare some questions to ask during the interview. This shows you're engaged and gives you a chance to find out more about the team and office environment, which is super important for a role like this.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and remind them of your enthusiasm for the role. Plus, it’s a great way to stand out from other candidates.
We think you need these skills to ace Receptionist/Secretary
Some tips for your application 🫡
Show Your Personality:As a Receptionist/Secretary, you'll be the face of our business, so let your personality shine through in your application! Use a friendly tone and share a bit about yourself to make a memorable first impression.
Tailor Your CV:Make sure your CV highlights your organisational skills and experience in administrative roles. We want to see how you can multitask and prioritise, so include specific examples that showcase these abilities.
Be Detail-Oriented:Attention to detail is key in this role. Double-check your application for any typos or errors before submitting it. A polished application reflects your professionalism and care for quality.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Tate Cambridge
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Secretary. Familiarise yourself with tasks like managing calls, greeting clients, and supporting administrative duties. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your People Skills
As the face of the business, it's crucial to showcase your friendly and professional communication style. Practice how you would greet clients and handle inquiries. A warm smile and confident demeanour can go a long way in making a great first impression.
✨Demonstrate Your Organisational Skills
Be prepared to discuss how you manage multiple tasks and prioritise effectively. Share examples from your past experiences where you successfully juggled various responsibilities, especially in a busy environment. This will highlight your ability to thrive in the role.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture, office dynamics, or specific challenges the role might face. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
