Admin officer in Royal Leamington Spa

Role: Admin Officer

Job Type: Fixed Term Contract (12 Months)

Location: Leamington Spa, UK

Number of hours: 40 hours per week – full time

Ready to utilize your experience and expertise in Office Administration. We have an exciting role for you – Admin Officer.

The Role

As an Administrative Officer/Executive you will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing the facility upkeep, office stock, vendor management, preparing regular reports (e.g. expenses and office budgets) and organizing office events. Good to have working knowledge of work environment, office equipment and office management tools.

Key responsibilities:

• Manage upkeep (including equipment and tools) and cleanliness of office space including the work environment and keep it anytime ready.
• Manage office supplies stock and process approval / place timely orders.
• Prepare regular reports on expenses and office budgets.
• Answer queries and provide support to employees (including those on Global Helpdesk tool) and clients.
• Provide access to visitors/clients and process such requests in timely manner including liaison with building security and management.
• Book meeting rooms as required and ensure support for all client and meeting requirements.
• Distribute and store correspondence (e.g. letters, emails and packages) and manage dispatch / logistics through vendors (including liaison with the building management).
• Managing transport, company car allocation, and related activities including insurance, recoveries and coordination with the vendors.
• Plan, support and manage in-house and external client events as required.
• Deployment of operational safety processes and procedures of building as per SOP.
• Update reports using corporate reporting tools.

Your Profile

Essential skills/knowledge/experience:

• Experience as administration officer or facility management, transport and logistics experience will be an added advantage.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically).
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.
• Team player who collaboratively strives to achieve the common goal.
• Good communication skills both written and verbal.
• Strong ability to learn new skills and develop professional competencies.
• Must be able to shoulder responsibilities.
• Analytical thinking and concern for quality of delivery.
• Ability to adapt by embracing change to improve the quality and effectiveness of work.

Rewards & Benefits

TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network.

Diversity, Inclusion and Wellbeing

Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998. We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes.

You’ll find a welcoming culture and many internal volunteering and social networks to join (these are optional). Our diversity, inclusion and social activities include 12 employee networks such as gender diversity, LGBTQIA+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events and we sponsor the London Marathon.

We welcome and embrace diversity in race, nationality, ethnicity, disability, neurodiversity, gender identity, age, physical ability, gender reassignment, sexual orientation. We are a disability inclusive employer and encourage disabled people to apply for this role.

If you are an applicant who needs any adjustments to the application process or interview, please contact us at UKI.recruitment@tcs.com with the subject line: “Adjustment Request” or call TCS London Office 02031552100 to request an adjustment. We welcome requests prior to you completing the application and at any stage of the recruitment process.

Next Steps

Due to a high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion.

Join us and do more of what matters. Apply online now.