Administrative Assistant

Job Type: 12 Months Fixed Term Contract

Location: Nottingham, United Kingdom

Are you looking for an exciting opportunity in management? We have the perfect role for you – Admin Assistant.

Careers at TCS: It means more. TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership.

Opportunity to work for one of the Big 4 Professional Services firms.

Senior Role giving opportunities for career profile growth.

Opportunity to work with cutting edge technology like AI & Data.

The Role: As an Admin Assistant, you will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing the facility upkeep, office stock, vendor management, preparing regular reports (e.g., expenses and office budgets) and organizing office events. The ideal candidate will also have a working knowledge of the work environment, office equipment and office management tools.

Key Responsibilities:

• Manage upkeep (including equipment and tools) and cleanliness of office space including the work environment and always keep it presentable.
• Manage office supplies stock and process approval and place timely orders.
• Prepare regular reports on expenses and office budgets.
• Answer queries and provide support to employees (including those on Global Helpdesk tool) and clients.
• Provide access to visitors and clients and process such requests in a timely manner including liaison with building security and management.
• Book meeting rooms as required and ensure support for all client and meeting requirements.
• Distribute and store correspondence (e.g., letters, emails and packages) and manage despatch and logistics through vendors (including liaison with the building management).
• Plan, support and manage in-house and external client events as required.
• Deployment of operational safety processes and procedures of building as per SOP.
• Liase with Head office to coordinate activities.

Your Profile:

Essential skills/knowledge/experience:

• Professional experience as administration officer or facility management.
• Experience with office management software e.g., MS Office (MS Excel and MS Word, specifically).

Rewards & Benefits: TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network.

Diversity, Inclusion and Wellbeing: Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998. We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes.

You’ll find a welcoming culture and many internal volunteering and social networks to join (these are optional). Our diversity, inclusion and social activities include 12 employee networks such as gender diversity, LGBTQIA+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events.

We welcome and embrace diversity in race, nationality, ethnicity, disability, neurodiversity, gender identity, age, physical ability, gender reassignment, sexual orientation. We are a disability inclusive employer and encourage disabled people to apply for this role.

If you are an applicant who needs any adjustments to the application process or interview, please contact us at UKI.recruitment@tcs.com with the subject line: “Adjustment Request” or call TCS London Office 02031552100 / +44 204 520 2575 to request an adjustment. We welcome requests prior to you completing the application and at any stage of the recruitment process.

Beware of Fraudulent offers: This is to notify you that TCS does not ask for any sort of payment or security deposit from candidates at any stage of the recruitment process. The firm never sends out job offers from free internet email services like Gmail, Yahoo Mail, and so on. TCS has not authorised any third-party company to collect money on their behalf. As a vigilant job seeker, beware of fraudulent recruitment activity and protect your interests! You can write to UKI.recruitment@tcs.com to report any fraudulent activity.

Due to the high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion.

Join us and do more of what matters. Apply online now.