Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the PCSP with clerical, administrative, and customer service duties.
- Company: Join a dynamic public sector team in Lisburn.
- Benefits: Competitive pay, flexible working hours, and valuable experience.
- Why this job: Make a difference in community safety while gaining essential office skills.
- Qualifications: Five GCSEs and two years of office experience required.
- Other info: Opportunity for career growth and a supportive work environment.
The predicted salary is between 11 - 17 £ per hour.
Reporting to the Policing and Community Safety Partnership (PCSP) Officer, the post holder will be responsible for carrying out a full range of clerical, secretarial, administrative and customer service duties within the Unit. The post holder will assume other delegated duties relevant to the post as reasonably assigned by the PCSP Officer including Corporate Services Reception duties and participation in the interchange of duties to cover annual leave/other absences.
KEY DUTIES AND RESPONSIBILITIES:
- Prepare and maintain databases to ensure effective management of PCSP funding specifically in respect of PCSP Small Grants and Department of Justice Assets Recovery and Priority Youth funding.
- Provision of general word processing, typing, filing, administrative and secretarial services including Policing and Community Safety Partnership administration and assist with the development, implementation and maintenance of office systems and procedures.
- Processing financial items and transactions in accordance with Council procedures, specifically in relation to purchase ordering.
- Ensure all Health & Safety legislation, published relevant guidelines and Council Health & Safety policies and procedures are complied with in relation to the services and activities within the facility.
- To ensure the effective and efficient administration of the PCSP Public and Private meetings, including the collation of the reports and sending to Members and Officers in line with Standing Orders.
- To organise room bookings and catering for all meetings of the PCSP.
- To manage the administration of the PCSP 4 Tier Home Security Scheme on a strictly confidential basis, from the referral being received, analysis of requirements, liaison with the contractor, processing the invoice, updating the details on the appropriate database and call back service to ascertain level of satisfaction.
- To provide analysis to funders on a monthly basis.
- Liaise with Elected and Independent Members and external agencies on a regular basis to organise dates for meetings and respond to general queries.
- To cover reception duties for the Corporate Services Department which includes handling telephone queries and liaison with the registration unit.
- Compile letters for community groups, neighbourhood watch groups and clergy regarding public meetings and other events being organised by the PCSP and to assist with the set-up of the meetings in external venues, including interaction with Members of the Public.
Qualifications:
It is essential that applicants have a minimum of:
- Five GCSE passes at Grade A-C, NVQ Level 2 in administration or equivalent
- RSA/OCR Stage 2 Typewriting/Word Processing or Pitman Intermediate Typewriting
Experience:
It is essential that applicants have a minimum of 2 years employment experience in an office environment to include regular word-processing experience. Where applicants do not hold the qualifications as in the previous section, they must demonstrate a minimum of four years’ experience as outlined.
Desirable:
It is desirable that applicants have a minimum of:
- Experience working within a Conference Events Office.
- A working knowledge of computer packages to include databases.
The post holder should be aware that the responsibilities and functional areas of the post may be subject to change as a result of organisational change. The Council therefore reserves the right to change the duties of the post by adding to or amending the range of functional responsibilities. The post holder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation.
Other Information:
- Start Date: 23 February 26
- Closing Date: 13 February 26 by 12.00 noon
- Hours of work: 37 per week - 3 days in office, 2 remotely
- Rate of pay: £14.13 per hour plus accrued holiday pay
- Location: Lisburn
If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on 02890 421047 to speak to one of our consultants. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.
PCSP Administrative Assistant (Temporary Contract) Lisburn - Public Sector employer: Task Recruitment
Contact Detail:
Task Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PCSP Administrative Assistant (Temporary Contract) Lisburn - Public Sector
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the PCSP and its initiatives. Show us you’re genuinely interested in the role by discussing how your skills can contribute to their goals.
✨Tip Number 3
Practice your customer service skills! Since this role involves liaising with various stakeholders, being able to demonstrate your communication prowess will set you apart from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our team!
We think you need these skills to ace PCSP Administrative Assistant (Temporary Contract) Lisburn - Public Sector
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the job description. We want to see how your background fits with the clerical and administrative duties outlined in the role.
Showcase Relevant Experience: When detailing your work history, focus on your office experience and any specific tasks that relate to the responsibilities of the PCSP Administrative Assistant. We love seeing how you've handled similar duties before!
Keep It Professional: While we appreciate a friendly tone, ensure your application is professional. Use clear language and check for typos or errors. A polished application shows us you’re serious about the role.
Apply Through Our Website: Don’t forget to submit your application via our website! It’s the easiest way for us to receive your CV and get back to you quickly. We can’t wait to hear from you!
How to prepare for a job interview at Task Recruitment
✨Know Your Duties
Familiarise yourself with the key duties and responsibilities listed in the job description. Be ready to discuss how your previous experience aligns with tasks like managing databases, processing financial transactions, and handling customer queries.
✨Showcase Your Skills
Highlight your administrative skills, especially your word processing and typing abilities. Prepare examples of how you've successfully managed office systems or provided excellent customer service in past roles.
✨Prepare for Flexibility
Since the role requires adaptability, think of instances where you've had to adjust to changing priorities or take on new responsibilities. This will demonstrate your ability to thrive in a dynamic environment.
✨Engage with the Interviewer
During the interview, ask insightful questions about the PCSP's current projects or challenges. This shows your genuine interest in the role and helps you understand how you can contribute effectively.
