Temporary HR Assistant Belfast Public Sector

Main purpose of job

To be responsible to the Business Support Officer (HR / Administration) for assisting with the provision of all administrative and human resource matters across the department to ensure the business needs of the department are met. To be responsible for the day-to-day supervision, training and development of assigned staff. To work with the Business Support Officer(s) (HR / Administration) in the development and implementation of human resources and administrative systems and processes to enable the departmental Human Resources Unit to implement change and process improvement.

Summary of responsibilities:

• To be responsible for the daily supervision of support staff assigned to the post holder's area of responsibility and to allocate work, check outputs and to ensure that deadlines are adhered to.
• To compile and analyse service performance and compliance information, relating to human resources, quality and customer service standards, required for reports and official returns.
• To be responsible to the Business Support Officer(s) (HR / Administration) for the coordination and monitoring of all procedures, record keeping and reporting activities with regard to human resources.
• To provide information and relevant advice and guidance to the Business Support Officer (HR / Administration) and other relevant departmental officers as required on all human resources matters, for example, absence management, employee relations, payroll, time and attendance and learning and development activities.
• To work with the Business Support Officer(s) (HR / Administration) in designing training plans and programmes and in coordinating personal development planning for the departmental HR unit.
• To develop and maintain a system to ensure up to date workforce statistics for the City and Neighbourhood Services Department.
• To coordinate recruitment exercises, including appointment of agency staff and induction processes.
• To assist the Business Support Officer(s) (HR / Administration) with the coordination of employee relations issues and where appropriate undertake investigations.
• To assist the Business Support Officer(s) (HR / Administration) in the preparation of absence management reports for presentation at case review panels and where appropriate conduct meetings in accordance with the councils attendance policy.
• To collate and process information as required for corporate payroll and human resources using relevant information technology systems.
• To provide secretarial support for disciplinary and grievance cases; industrial relations meetings, etc. including associated correspondence, agendas and minutes.
• To assist in the preparation of the Support Services business plan.

This job description has been written at a time of significant organisational change, and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description, but which are commensurate with the role.

Employee specification

Essential criteria Experience Applicants must, as at the closing date be able to demonstrate by providing personal and specific examples, at least one year’s relevant human resources experience in each of the following areas: assisting in the provision of information, advice and guidance to operational managers on a range of HR related policies and processes, for example, time and attendance, recruitment and selection, employee relations, Freedom of Information and Data Subject Access requests; assisting in the development and maintenance of human resources and administrative systems and processes; and direct supervision of assigned staff.

Special skills and attributes

• Technical knowledge: a clear understanding of HR policies and procedures with an ability to provide advice and guidance to managers.
• Written communication skills: the ability to draft letters and memorandums ensuring a good standard of literacy, comprehension, grammar and composition skills.
• Oral communication skills: the ability to provide operational information, advice and guidance on human resource related matters to staff and managers.
• Analytical and problem-solving skills: the ability to extract, analyse and report upon service information and evidence of making day-to-day decisions on operational issues.

Other Information:

• Start Date: 16 February 2026
• Temporary Contract
• Closing Date: 13 February by 12.00 noon
• Hours of work: 37 per week
• Rate of pay: £17.18 per hour plus accrued holiday pay
• Location: Linenhall Street Belfast

If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on 02890 421047 to speak to one of our consultants. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.