Temporary Events Coordinator - Belfast (Public Sector)

Main purpose of job

To be responsible to the Events Officer for assisting with the development, management, delivery and evaluation of a comprehensive, customer focused programme of events. This will include establishing regular programmes, schemes, fun days and events to encourage the use of open spaces and active living in line with the council’s Open Space Strategy. To promote the council’s key messages through outdoor events in parks. To research new developments in events management and providing advice to members and staff on issues relevant to parks events. To support the Open Spaces and Active Living Manager with the delivery of the Parks and Open Spaces strategy.

Summary of responsibilities and personal duties

• To assist the Events Officer, develop, manage and evaluate a comprehensive and varied programme of events in parks and open spaces according to set budgets and timescales to ensure maximum use of parks and leisure facilities.
• To act as first point of contact for customers enquiring about booking an event in parks and open spaces.
• To provide advice and guidance on all matters relating to the department’s Events Policy, assisting customers to complete the required procedure prior to the event taking place.
• To assist with the monitoring, evaluation and review of all events in parks in light of council policy and the Open Space Strategy.
• To assist with the preparation and evaluation of tenders and quotations in respect of events in parks and to manage appropriate external contractors, entertainers and demonstrators at events.
• To ensure the necessary high standards of service delivery through the supervision of staff employed by the council, and/or staff employed by contractors working for the council.
• To ensure that all relevant licenses, legal agreements and risk assessments are in place prior to all events.
• To ensure the implementation of all health and safety measures in connection with events, including all necessary liaison with the council’s Health and Environmental Services department and with external bodies such as the Police Service for Northern Ireland (PSNI), Department for the Environment (DoE), Belfast City Centre Management (BCCM), and Belfast Visitor and Convention Bureau (BVCB).
• To liaise effectively with other officers within the department, for example, Participation Officers in Leisure Services, Leisure Development Unit, Community Parks Outreach Managers and the Policy and Business Development Unit.
• To identify and develop opportunities for partnership working, developing activities for families and devising schools’ programmes thereby delivering a more efficient and effective service.
• To support corporate media relations resource in promoting good public relations between City and Neighbourhood Services Department and the general public.
• To support the use of parks facilities for events by establishing working relationships with external groups such as relevant community and tenants associations, voluntary bodies, specialist associations, horticultural groups, voluntary groups, schools and interest groups.
• To assist the Events Officer in providing the content of all online and print publicity material for programmed events to the department’s Lead Communicator.

Essential criteria

Qualifications and experience

Applicants must, as at the closing date, be able to demonstrate, by providing personal and specific examples, at least one year’s relevant experience in each of the following areas: assisting with the planning and delivery of outdoor parks events and activities; and assisting in the marketing and promotion of events and activities including the provision of content for on-line and print publicity material.

Special skills and attributes:

• Customer care skills: The ability to understand and apply customer care principles and standards.
• Work planning skills: The ability to forward plan and to effectively prioritise the work of a large section taking into account short and medium term goals, service demands and the availability of resources.
• Project management skills: The ability to manage and deliver a range of projects on time and to budget.
• Partnership working skills: The ability to work with a diverse group of professionals across public, private, voluntary and community sectors and establish good working relationships to meet common objectives.
• Team working skills: The ability to work within a small team to ensure the delivery of agreed work objectives.
• Communication skills: Excellent oral and written communication skills, with the ability to represent and promote the interests of the department within the organisation, to Belfast and beyond.

Other Information:

Location: Linenhall Street Belfast
Hours of Work: 37 hours per week
Hourly Rate of pay: £15.82
Start Date: 13 April 26
Closing Date: 10th April 26

If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on 02890 421047 or 07812 017416 to speak to one of our consultants. The client reserves the right to close vacancies earlier than the specified date, should they receive sufficient applications. If interested, please send your CV as early as possible. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.