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- Tasks: Provide essential admin support to the Chief Executive and manage team performance.
- Company: Join a dynamic organisation in Belfast City Centre during an exciting period of change.
- Benefits: Earn £14.35 per hour, enjoy holiday pay, and work 37 hours a week.
- Why this job: Gain valuable experience in a fast-paced environment while supporting senior management.
- Qualifications: One year of relevant admin experience and strong communication skills required.
- Other info: Flexible role with opportunities for personal development and growth.
The predicted salary is between 11 - 16 £ per hour.
Management Support Assistant (Office of the Chief Executive) in Belfast on a Temporary Contract for approximately 3 months.
Main purpose of job: To be responsible to the appropriate senior officer for the provision of business and administrative support including word processing, typing, filing and arranging appointments within the unit. The postholder will also assist in providing support and operational cover for other functions. To carry out all tasks within agreed time and quality targets.
Summary of responsibilities and personal duties:
- To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required.
- To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures.
- To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive.
- To process confidential incoming mail, internal and external, and distribute and copy on a daily basis.
- To prepare minutes and agendas for meetings and service them as required.
- To type confidential letters and reports (including committee reports) as directed from handwritten notes or dictation.
- To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required.
- To maintain and develop any filing systems in operation as directed.
- To requisition and receive goods, supplies and equipment as directed in line with council procedures.
This job description has been written at a time of significant organisational change, and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description, but which are commensurate with the role.
Essential criteria:
Experience: Applicants must, as at the closing date, be able to demonstrate by providing personal and specific examples, at least one year’s relevant experience in each of the following three areas:
- Carrying out administrative duties, including supporting a team with diary management and organising appointments and meetings.
- Liaising with senior management and professional officers.
- Servicing meetings including taking minutes and organising agendas.
Special skills and attributes: Applicants must be able to demonstrate, by providing personal and specific examples, evidence of the following special skills and attributes:
- Communication skills: The ability to compose and type confidential letters and memos, to prepare minutes and to draft reports for senior management and the ability to give clear instructions to staff and to provide operational information to managers.
- Information technology skills: The ability to use standard office programmes including word processing, spreadsheets and database packages.
- Work planning and decision-making skills: The ability to prioritise work and make effective decisions to achieve objectives.
- Team working and leadership skills: The ability to lead a team of staff and to contribute to the success of the team and the achievement of objectives.
- Customer care skills: An awareness of the importance of responding to the needs of internal and external customers and the ability to be discreet, sensitive and maintain confidentiality.
- Political sensitivity skills: The ability to establish good working relationships with elected members and senior staff and an awareness of the importance of day-to-day public relations.
Other Information:
- Start Date: 2 March 2026
- Closing Date: 13 February 2026
- Hours of work: 37 per week
- Rate of pay: £14.35 per hour plus accrued holiday pay
- Location: Belfast City Centre
If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on 02890 421047 to speak to one of our consultants. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.
Management Support Assistant (Temporary Contract) Belfast City employer: Task Recruitment
Contact Detail:
Task Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Support Assistant (Temporary Contract) Belfast City
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Management Support Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative support and team management. We suggest doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! When you get the chance to meet potential employers, highlight your experience with diary management, minute-taking, and IT skills. Bring examples of your work if possible; it’ll make you stand out!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always here to help you navigate the process and answer any questions you might have.
We think you need these skills to ace Management Support Assistant (Temporary Contract) Belfast City
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Management Support Assistant role. Highlight your relevant experience in administrative duties, diary management, and liaising with senior management. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your communication and IT skills! Mention any specific software you’re familiar with and provide examples of how you've effectively communicated in previous roles. This will help us see your potential fit for the team.
Be Specific with Examples: When filling out your application, be specific about your past experiences. Use personal examples that demonstrate your ability to manage tasks, take minutes, and organise meetings. We love seeing real-life applications of your skills!
Apply Through Our Website: Finally, make sure to apply through our website! It’s the easiest way for us to receive your application and get back to you. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Task Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management, minute-taking, and providing administrative support. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare Specific Examples
Think of specific instances from your past experience where you've demonstrated the skills required for this position. Whether it's managing a busy schedule or handling confidential information, having concrete examples ready will make your responses more impactful.
✨Showcase Your IT Skills
Since the role requires proficiency in standard office programmes, be prepared to discuss your experience with tools like word processors and spreadsheets. You might even want to mention any relevant projects where you used these skills effectively.
✨Demonstrate Flexibility and Adaptability
Given the nature of the role and the potential for change, be ready to talk about times when you've had to adapt quickly to new situations. Highlighting your ability to handle unexpected tasks will show that you're a great fit for a dynamic environment.
