At a Glance
- Tasks: Support funding projects, manage budgets, and ensure compliance with regulations.
- Company: Belfast City Council, a dynamic public sector organisation.
- Benefits: Competitive pay, flexible hours, and valuable experience in public service.
- Other info: Opportunity for growth in a supportive environment with a focus on teamwork.
- Why this job: Make a difference in your community while gaining essential skills for your career.
- Qualifications: Relevant qualification and experience in finance, administration, and team management.
The predicted salary is between 40000 - 42000 £ per year.
Main purpose of job: To be responsible to the Business Coordinator: To carry out appropriate monitoring, evaluation and verification duties at the direction of line manager for externally funded activities and projects, undertaken within City and Neighbourhood Services. To assist in the development, review and maintenance of all administrative systems, processes and documentation related to grants to ensure full compliance with financial, audit, council and funder requirements. To assist in the identification and accessing of a variety of sources of funding to support the objectives and activities outlined in the Departmental Strategies and Plans.
Summary of responsibilities and personal duties:
- Assist in the monitoring of funded activity in conjunction with the Business Coordinator and relevant operational unit lead(s) to ensure all regulations, processes and procedures are adhered to and compliance with grant conditions are met.
- Assist with overseeing the administration/financial management and control of all external funding received, including coordination and review of letters of offer, financial agreements, service level agreements and memoranda of understanding.
- Coordinate the administration and data capture of monitoring and evaluation of externally funded activities.
- Support the development and maintenance of systems for monitoring all aspects of project management for funded projects.
- Ensure the financial monitoring and treatment of grants income and expenditure complies with financial procedures and timelines.
- Assist with the preparation of the revenue and capital estimates and with monthly budget monitoring, variance explanations and end of year forecasts.
- Assist the Business Coordinator with ensuring service compliance by managing the proper and efficient purchasing and payment of goods and services.
- Assist with the verification of third-party grant/funding agreements to ensure that expenditure is eligible and in line with council procedure.
- Represent the department as requested by the Business Coordinator at audit and verification visits conducted by external funders.
- Responsible for the management of any assigned business support staff, including the prioritisation and coordination of their workload.
- Provide financial assistance with the development of funding bids for departmental initiatives.
This job description has been written at a time of significant organisational change and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description but which are commensurate with the role.
Employee specification:
Essential criteria:- Applicants must have a third level qualification in a relevant subject such as Finance, Business Studies, Accountancy or equivalent qualification and be able to demonstrate at least one year’s relevant experience in each of the following three areas:
- Assisting with the preparation of revenue estimates, the monitoring of budgets and the management of accounts receivable and accounts payable functions.
- Administration, monitoring and evaluation of significant grant processes providing management information and verification and compliance with funding agreements.
- Managing business support staff on a daily basis including programming workloads and priorities.
- Belfast City Council reserves the right to short-list only those applicants who have a relevant third level qualification and can demonstrate at least two years’ relevant experience in each of the aforementioned areas, or have three years’ relevant experience in each of the aforementioned areas.
Other Information:
- Target Start Date: 8th June 26
- Closing Date: 4 June 26
- Hours of Work: Monday to Thursday 9am to 5pm, Friday 9am to 4:30pm.
- Rate of Pay: £20.66 per hour plus accrued holiday pay
- Location: Linenhall Street Belfast
If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on 02890 421047 or 07812 017416 to speak to one of our consultants. The client reserves the right to close vacancies earlier than the specified date, should they receive sufficient applications. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.
Business Support officer (Temp Contract) Public Sector Belfast City Centre employer: Task Recruitment
As a Business Support Officer with Belfast City Council, you will be part of a dynamic team dedicated to enhancing community services through effective project management and funding compliance. Our supportive work culture fosters professional growth, offering opportunities for skill development and career advancement in the public sector. Located in the heart of Belfast, we provide a collaborative environment where your contributions directly impact local initiatives, making this an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support officer (Temp Contract) Public Sector Belfast City Centre
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Business Support Officer role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the organisation and its projects. Familiarise yourself with their funding processes and compliance requirements. This will show you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice common interview questions related to financial management and grant compliance. Get a friend to help you out or record yourself. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, we love hearing from enthusiastic candidates who are eager to join our team!
We think you need these skills to ace Business Support officer (Temp Contract) Public Sector Belfast City Centre
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Business Support Officer role. Highlight your relevant experience in finance, administration, and managing staff. We want to see how your skills match what we're looking for!
Showcase Your Experience:When filling out your application, provide specific examples of your past work that relate to the job description. We love seeing real-life experiences that demonstrate your ability to handle budgets, grants, and compliance.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the important stuff!
Apply Early!:Don’t wait until the last minute to send in your application. We might close the vacancy early if we get enough applications. So, get your CV in through our website as soon as you can!
How to prepare for a job interview at Task Recruitment
✨Know Your Stuff
Make sure you understand the key responsibilities of a Business Support Officer. Brush up on your knowledge of grant processes, financial management, and compliance requirements. Being able to discuss these topics confidently will show that you're serious about the role.
✨Prepare Specific Examples
Think of specific instances from your past experience where you've successfully managed budgets, monitored grants, or led a team. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you demonstrate your skills effectively during the interview.
✨Ask Insightful Questions
Prepare some thoughtful questions to ask the interviewer about the department's current projects or challenges. This shows your interest in the role and helps you gauge if the position is the right fit for you.
✨Show Flexibility and Adaptability
Given the nature of the role, be ready to discuss how you've adapted to changes in previous jobs. Highlight your ability to manage multiple tasks and priorities, as this will resonate well with the expectations outlined in the job description.
