Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a Senior Director with diary management, meetings, and project administration.
- Company: A respected design-led architectural practice with a collaborative culture.
- Benefits: Gain exposure to high-profile projects and enjoy long-term stability.
- Why this job: Join a dynamic team and play a vital role in exciting architectural projects.
- Qualifications: Experience as a PA or Project Secretary, with strong organisational skills.
- Other info: Perfect for those seeking variety and responsibility in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
We’re working with a well-established, design-led architectural practice seeking a highly organised and proactive Personal Assistant & Project Secretary to support a Senior Director within the business. This is a key support role in a fast-paced, client-facing environment, combining traditional PA duties with comprehensive project administration. The successful candidate will play a central role in ensuring the smooth day-to-day operation of senior leadership commitments, while also supporting live architectural projects and wider studio administration.
The Role
You’ll act as the primary point of support for a Senior Director, managing diaries, correspondence and meetings, while also providing high-quality project secretarial support across multiple commissions. The role requires discretion, attention to detail and confidence working with senior stakeholders, clients and consultants.
Key responsibilities include:
- Managing complex diaries and coordinating meetings across multiple locations and time zones
- Preparing agendas, briefing materials and follow-up actions for meetings
- Acting as the first point of contact for visitors, clients and external contacts
- Managing inboxes, correspondence, reports and project documentation
- Providing full project secretarial support, including document control, filing and issuing information
- Maintaining accurate project and client records across internal systems
- Assisting with fee proposals, bid documentation and prospective project tracking
- Coordinating domestic and international travel, including itineraries and logistics
- Supporting client events, conferences and internal studio activities
- Assisting with expenses, timesheets and general office administration
About You
- Proven experience as a PA, Project Secretary or Senior Administrator, ideally within architecture, construction or professional services
- Highly organised with excellent attention to detail and the ability to manage multiple priorities
- Professional, discreet and confident dealing with senior stakeholders and clients
- Strong written and verbal communication skills, including document proof-reading and formatting
- Comfortable working in a fast-paced, deadline-driven environment
- Competent with Microsoft Office and digital document management systems
- Proactive, solution-focused and able to work independently as well as part of a team
- Experience supporting architectural or design projects is advantageous but not essential
Why This Role?
This is an excellent opportunity to join a respected design practice in a trusted support position, offering variety, responsibility and long-term stability. You’ll work closely with senior leadership, gain exposure to high-profile projects, and play a vital role in the smooth running of a collaborative studio environment.
For more information, please contact Stewart Howl at Tarrant Howl, or apply online to register your interest.
Personal Assistant & Project Secretary employer: Tarrant Howl
Contact Detail:
Tarrant Howl Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant & Project Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design world. Attend industry events or join online forums where you can meet people who might know about job openings. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their design philosophy and recent works. This will help you tailor your responses and show that you’re genuinely interested in the role and the firm.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant & Project Secretary, you’ll need to be clear and confident when dealing with senior stakeholders. Consider doing mock interviews with friends or using online resources to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. So, get your application in and let’s make it happen!
We think you need these skills to ace Personal Assistant & Project Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant & Project Secretary role. Highlight your organisational skills, attention to detail, and any relevant experience in architecture or project administration.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed complex diaries or supported projects in the past.
Showcase Your Communication Skills: Since this role involves liaising with senior stakeholders and clients, make sure your written application showcases your strong communication skills. Proofread your documents to avoid any typos or errors – we want to see your attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at Tarrant Howl
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around diary management and project support. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed multiple priorities or coordinated complex schedules. Being able to articulate these experiences will show them you can handle the fast-paced environment they operate in.
✨Practice Professional Communication
Since this role involves dealing with senior stakeholders and clients, practice your verbal and written communication skills. You might be asked to proof-read a document or draft an email during the interview, so being clear and professional is key.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing conflicting appointments or dealing with last-minute changes. Prepare by thinking through potential scenarios and how you would approach them, showcasing your proactive and solution-focused mindset.
