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For Companies At a Glance
- Tasks: Support Directors, manage schedules, arrange travel, and coordinate office supplies.
- Company: Join a thriving interior design studio in Central London with a friendly vibe.
- Benefits: Enjoy a creative work environment and the chance to grow within a successful team.
- Why this job: Be a key player in a close-knit team, enhancing your organisational and communication skills.
- Qualifications: Previous admin experience in a creative setting, strong multitasking, and communication skills required.
- Other info: Opportunity to work in a contemporary Soho studio with an international portfolio.
The predicted salary is between 28800 - 43200 £ per year.
A Central London based interior design studio in the luxury residential sector is seeking a Studio Coordinator / Office Manager. This is a newly created role due to expansion following their ongoing success. They comprise of circa ten staff operating from a contemporary studio in Soho. The studio has a friendly and close-knit feel.
You will be intrinsic to the smooth running of the studio, supporting the Directors with their diary management and scheduling internal and external meetings. They have an international portfolio, and you will be required to arrange and book foreign travel. You will also be booking restaurants and venues for team and client events. In addition, you will be responsible for the office supplies and facilities, monitoring and ordering office supplies and liaising with the landlord, cleaners and contractors. You will also coordinate IT support, utilising external support where necessary. Organising the onboarding of new staff will also be your responsibility, and you will coordinate staff appraisals in terms of scheduling and documentation. You will also assist in producing marketing and fee proposal documentation. The role includes other general duties to facilitate the smooth running of the office.
The ideal candidate will have previously held a similar administrative role, ideally in the creative industry where you have managed diaries and arranged travel. You will have assisted in organising events and coordinated facilities management and office supplies. You will require exceptional attention to detail and be able to prioritise and multitask. Strong written and verbal communication skills are required as well as the ability to use your initiative. You will be proficient with the Microsoft Office Suite and experience with SharePoint and InDesign (or similar) would be advantageous.
This is a fantastic opportunity to join a talented and friendly team where you will be integral to the smooth running of the business.
Studio Coordinator / Office Manager employer: Tarrant Howl Ltd
Contact Detail:
Tarrant Howl Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Studio Coordinator / Office Manager
✨Tip Number 1
Familiarise yourself with the interior design industry, especially luxury residential projects. Understanding current trends and key players can help you engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the creative industry, particularly those in administrative roles. Attend industry events or join relevant online forums to build connections that could lead to referrals.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or travel itinerary for a hypothetical project. This will showcase your ability to manage multiple tasks effectively during the interview.
✨Tip Number 4
Research the studio's previous projects and be ready to discuss how you can contribute to their ongoing success. Tailoring your conversation to their specific needs will show your genuine interest in the role.
We think you need these skills to ace Studio Coordinator / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in the creative industry. Emphasise your skills in diary management, travel arrangements, and event coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your attention to detail and ability to multitask, as these are key for the Studio Coordinator position.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated in previous roles. This could include managing client relationships or coordinating with team members, which is crucial for this position.
Highlight Technical Proficiency: Mention your proficiency with Microsoft Office Suite and any experience with SharePoint or InDesign. If you have used similar software, be sure to include that as well, as it will strengthen your application.
How to prepare for a job interview at Tarrant Howl Ltd
✨Showcase Your Organisational Skills
As a Studio Coordinator / Office Manager, your ability to manage diaries and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings or events in the past, highlighting your attention to detail and multitasking abilities.
✨Demonstrate Your Communication Skills
Strong written and verbal communication skills are essential for this role. During the interview, practice clear and concise communication. You might be asked to explain how you would handle communication with team members, clients, or suppliers, so think of relevant scenarios to share.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office Suite is a must, and experience with SharePoint and InDesign is advantageous. Brush up on these tools before the interview, and be ready to discuss how you've used them in previous roles to enhance productivity and organisation.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and initiative. Think about potential challenges you might face in the role, such as managing conflicting schedules or coordinating travel arrangements, and prepare thoughtful responses that demonstrate your proactive approach.
