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For Companies At a Glance
- Tasks: Support a Senior Director with diary management, meetings, and project administration.
- Company: Reputable design-led architectural practice with a collaborative culture.
- Benefits: Gain exposure to high-profile projects and long-term stability.
- Why this job: Join a respected team and play a vital role in exciting architectural projects.
- Qualifications: Experience as a PA or Project Secretary, with strong organisational skills.
- Other info: Dynamic environment with opportunities for professional growth.
The predicted salary is between 28800 - 43200 £ per year.
We’re working with a well-established, design-led architectural practice seeking a highly organised and proactive Personal Assistant & Project Secretary to support a Senior Director within the business. This is a key support role in a fast-paced, client-facing environment, combining traditional PA duties with comprehensive project administration. The successful candidate will play a central role in ensuring the smooth day-to-day operation of senior leadership commitments, while also supporting live architectural projects and wider studio administration.
The Role
- You’ll act as the primary point of support for a Senior Director, managing diaries, correspondence and meetings, while also providing high-quality project secretarial support across multiple commissions.
- The role requires discretion, attention to detail and confidence working with senior stakeholders, clients and consultants.
Key responsibilities include:
- Managing complex diaries and coordinating meetings across multiple locations and time zones
- Preparing agendas, briefing materials and follow-up actions for meetings
- Acting as the first point of contact for visitors, clients and external contacts
- Managing inboxes, correspondence, reports and project documentation
- Providing full project secretarial support, including document control, filing and issuing information
- Maintaining accurate project and client records across internal systems
- Assisting with fee proposals, bid documentation and prospective project tracking
- Coordinating domestic and international travel, including itineraries and logistics
- Supporting client events, conferences and internal studio activities
- Assisting with expenses, timesheets and general office administration
About You
- Proven experience as a PA, Project Secretary or Senior Administrator, ideally within architecture, construction or professional services
- Highly organised with excellent attention to detail and the ability to manage multiple priorities
- Professional, discreet and confident dealing with senior stakeholders and clients
- Strong written and verbal communication skills, including document proof-reading and formatting
- Comfortable working in a fast-paced, deadline-driven environment
- Competent with Microsoft Office and digital document management systems
- Proactive, solution-focused and able to work independently as well as part of a team
- Experience supporting architectural or design projects is advantageous but not essential
Why This Role?
This is an excellent opportunity to join a respected design practice in a trusted support position, offering variety, responsibility and long-term stability. You’ll work closely with senior leadership, gain exposure to high-profile projects, and play a vital role in the smooth running of a collaborative studio environment.
For more information, please contact Stewart Howl at Tarrant Howl, or apply online to register your interest.
Personal Assistant & Project Secretary in Chelsea employer: Tarrant Howl Ltd
Contact Detail:
Tarrant Howl Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant & Project Secretary in Chelsea
✨Tip Number 1
Network like a pro! Reach out to people in the architecture and design fields, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their design philosophy and recent work. This will help you stand out and show that you're genuinely interested in the role and the firm.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant & Project Secretary, you'll need to be confident and articulate. Role-play common interview questions with a friend or in front of a mirror to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to take on the challenge.
We think you need these skills to ace Personal Assistant & Project Secretary in Chelsea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant & Project Secretary role. Highlight your organisational skills, attention to detail, and any relevant experience in architecture or project administration.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed complex diaries or supported projects in the past.
Showcase Your Communication Skills: Since strong written and verbal communication is key for this role, make sure your application is clear and professional. Proofread everything to avoid any typos or errors – we want to see your attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity with a well-established architectural practice.
How to prepare for a job interview at Tarrant Howl Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant & Project Secretary. Familiarise yourself with managing complex diaries, preparing meeting materials, and supporting architectural projects. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Highlight your attention to detail and ability to coordinate meetings across different time zones, as these are crucial skills for this position.
✨Communicate Confidently
Since you'll be dealing with senior stakeholders and clients, practice your communication skills. Be clear and concise when answering questions, and don’t hesitate to ask for clarification if needed. This shows confidence and professionalism, which are key traits for the role.
✨Prepare Questions to Ask
At the end of the interview, have a few thoughtful questions prepared about the company culture, team dynamics, or specific projects. This not only shows your interest in the role but also gives you valuable insights into whether the company is the right fit for you.
