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- Tasks: Process invoices accurately and efficiently while collaborating with various teams.
- Company: Join Tarmac, the UK's leading sustainable building materials company.
- Benefits: Enjoy a bonus scheme, enhanced holidays, and access to discounts.
- Why this job: Be part of a dynamic finance team and make a real impact.
- Qualifications: Experience in invoice processing and strong attention to detail required.
- Other info: Opportunities for training and development in an inclusive environment.
The predicted salary is between 36000 - 60000 £ per year.
Are you detail driven, proactive and passionate about getting things right first time? Do you thrive in a fast paced finance environment where accuracy, communication and teamwork really matter? If so, we would love you to join us as an Invoice Processing Administrator within our high performing P2P team at Tarmac.
As an Invoice Processing Administrator, you will report into the Accounts Payable Lead and play a crucial part in ensuring that supplier invoices are processed accurately, efficiently and in line with our internal controls. You will be at the heart of maintaining strong vendor relationships, supporting internal teams and helping safeguard the business against financial risk. No two days are the same—whether you are resolving invoice discrepancies, spotting potential fraud risks, or collaborating with colleagues across Finance, Procurement and Operations to keep everything running smoothly.
What you will be doing
- Invoice Processing
- Reviewing and processing invoices that fail automated matching
- Investigating discrepancies, including price, quantity and PO mismatches
- Checking CIS eligible invoices for accurate tax treatment
- Processing non PO invoices in line with internal approval workflows
- Assigning invoice queries and maintaining accurate audit trails
- Vendor & Mailbox Management
- Managing the shared invoice mailbox with timely, professional responses
- Guiding vendors on corrections for non compliant invoices
- Building positive external relationships through clear, consistent communication
- Fraud Prevention & Compliance
- Acting as the first line of defence against payment fraud
- Ensuring compliance with fraud prevention procedures
- Supporting audits and maintaining adherence to financial controls and P2P standards
- Stakeholder Collaboration
- Working closely with P2P, Procurement, Operations and Finance teams
- Reconciling supplier statements and identifying improvements in processes
- Participating in optimisation and testing initiatives
What you will bring
- Personal qualities
- Meticulous attention to detail
- Ethical, trustworthy and calm under pressure
- Collaborative with a strong customer service mindset
- Skills & Competencies
- Strong understanding of P2P processes
- Experience with invoice matching and exception handling
- Knowledge of financial controls and CIS rules
- Confident communicator (written and verbal)
- Familiarity with ERP/invoice systems; SAP is a bonus
- Excellent time management and prioritisation skills
- Experience & Education
- Experience in invoice processing or similar finance roles
- Skilled in Excel and comfortable working with SAP
- Proven ability to manage multiple priorities and meet deadlines
You will be part of a supportive P2P function that includes Accounts Payable Administrators, Purchase Order Administration, Business Partners, SOX & Technical, and more. You will also liaise regularly with Operational Teams, Procurement, IT, Vendors and Auditors.
Tarmac is the UK's leading sustainable building materials and construction solutions company—supporting major infrastructure and construction projects with expertise, quality and innovation.
If you are passionate about accuracy, love solving problems, and enjoy being part of a collaborative finance environment, we would be delighted to hear from you.
Why Tarmac
- Bonus scheme
- Enhanced holiday entitlement
- Contributory pension scheme
- Access to the Tarmac Reward website with discounts on retailers, holidays, etc.
- Access to our Employee Assistance helpline for free and confidential advice
- Access to join our Employee Communities (employee networks) we currently have nine communities inc. (REACH) Religious, Ethnic, Cultural Heritage, LGBTQ+, Parents & carers, Ability, Wellbeing, Female voice and menopause
- Training and development opportunities
We are proud to be part of CRH, and even prouder to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for everyone. If you need any reasonable adjustments during the recruitment process, just let us know, we are here to support you.
Ready to build your future? Click Apply to get started. Please note: we sometimes close roles early due to high interest, so don't wait too long!
Invoice Processing Administrator employer: Tarmac Trading Ltd
Contact Detail:
Tarmac Trading Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoice Processing Administrator
✨Tip Number 1
Get to know the company inside out! Research Tarmac's values, projects, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As an Invoice Processing Administrator, you'll need to be a confident communicator. Try role-playing common interview questions with a friend or family member to get comfortable.
✨Tip Number 3
Show off your problem-solving skills! Be ready to discuss specific examples where you've resolved discrepancies or improved processes in previous roles. This will demonstrate your proactive approach and attention to detail.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our high-performing P2P team at Tarmac.
We think you need these skills to ace Invoice Processing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in invoice processing and P2P processes. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about accuracy and teamwork in finance. We love seeing candidates who can communicate their enthusiasm clearly.
Showcase Your Attention to Detail: Since this role requires meticulous attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work—it's a great first impression!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at Tarmac!
How to prepare for a job interview at Tarmac Trading Ltd
✨Know Your Numbers
As an Invoice Processing Administrator, you'll be dealing with numbers all day. Brush up on your understanding of P2P processes and financial controls. Be ready to discuss how you've handled invoice discrepancies in the past—specific examples will show you know your stuff!
✨Show Off Your Attention to Detail
Meticulous attention to detail is key for this role. During the interview, highlight instances where your keen eye has caught errors or improved processes. This will demonstrate your proactive nature and commitment to getting things right the first time.
✨Communicate Clearly
Strong communication skills are a must, especially when managing vendor relationships. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where effective communication helped resolve an issue or improve a process.
✨Be Ready for Problem-Solving
Expect questions that test your problem-solving abilities. Think about times you've resolved invoice mismatches or dealt with compliance issues. Show them you're calm under pressure and can think on your feet—this will set you apart as a candidate who thrives in a fast-paced environment.
