At a Glance
- Tasks: Support bid processes and manage opportunity research to drive impactful projects.
- Company: Join Offploy, a social enterprise dedicated to creating a fairer society.
- Benefits: Gain valuable experience in bid coordination while making a difference in communities.
- Other info: Dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be part of a mission-driven team that transforms lives and promotes social justice.
- Qualifications: Strong organisational skills and attention to detail; writing skills are a plus.
The predicted salary is between 30000 - 40000 € per year.
Please submit your CV and a cover letter tailored to the below job description and person specification.
About Offploy
Offploy is a social enterprise and charity committed to creating a fairer society by helping individuals with convictions, or at risk of offending, lead crime‑free lives. Founded in 2016 by an ex‑prisoner, we have supported over 5,000 people with tailored services that build skills, confidence, and opportunity. With team members who have lived experience in the justice system, we’re uniquely positioned to deliver impactful, life‑changing services that make communities safer.
Role Purpose
To support the Development Function by managing opportunity research, bid compliance, and submission processes, ensuring a high-quality, organised and proactive pipeline of commissioned, grant and framework opportunities.
Key Responsibilities
- Opportunity Monitoring & Market Intelligence
- Monitor procurement portals (e.g. Contracts Finder, Find a Tender, DPS platforms, local authority portals) independently to identify relevant opportunities not yet captured in Stotles.
- Use Stotles to its full capability for pre‑bid market intelligence, including commissioner profiling, spend analysis, contract expiry tracking, award pattern analysis, and commissioning trend identification.
- Flag potential opportunities to the Senior Bid Manager for qualification, supporting the maintenance of a 12‑month forward pipeline.
- Track live frameworks, grants and pipeline intelligence aligned to strategic priorities.
- Maintain Bids, Grants and Awards in Salesforce (ensuring accurate stage progression).
- Conduct early‑stage opportunity research including: contract history and incumbent analysis, buyer behaviour and award trends, estimated contract value benchmarking, local delivery landscape and competitor mapping.
- Prepare opportunity summaries to inform bid/no‑bid discussions.
- Pre‑Bid & Qualification Support
- Support bid/no‑bid qualification processes.
- Draft opportunity summaries for internal review.
- Identify key risks (financial, delivery, TUPE, geographic, partnership requirements).
- Coordinate clarification questions where required.
- Bid Compliance & Submission Management
- Lead on completion of Selection Questionnaires (SQ), PQQs and standard compliance sections.
- Maintain and update core compliance responses (policies, certifications, insurance, accounts, etc.).
- Ensure all attachments are current and correctly formatted.
- Manage portal uploads and submission checks.
- Conduct final compliance reviews before submission.
- Maintain submission records and audit trail.
- Bid Toolkit & Content Library Management
- Maintain and update the Bid Toolkit (case studies, CVs, policies, impact data, boilerplate responses).
- Ensure evidence packs (e.g. wellbeing, confidence, lived‑experience delivery) remain current.
- Coordinate with Operations to gather up‑to‑date impact data and testimonials.
- Version control all key documents.
- Ensure alignment between toolkit content and organisational messaging.
- Writing & Development Support
- Provide light‑touch drafting support for lower‑risk questions.
- Adapt standard responses to specific tenders.
- Support editing, formatting and proofreading of submissions.
- Assist in formatting submissions for clarity and consistency.
- Support post‑award review documentation and lessons learned logs.
- Reporting & Continuous Improvement
- Support quarterly pipeline reporting.
- Track win rates and conversion trends.
- Log feedback from unsuccessful bids and support thematic analysis.
- Repeatable Tasks by Cadence
- Daily
- Check procurement portals and Stotles alerts for new or updated opportunities.
- Monitor active submission deadlines and flag any risks to the Senior Bid Manager.
- Update Salesforce with any status changes or new intelligence.
- Weekly
- Conduct a structured Stotles review: run commissioner and keyword searches, review expiring contracts, and log any new intelligence relevant to the pipeline.
- Prepare and circulate a pipeline update summary ahead of any scheduled development team check‑ins.
- Review and progress any live clarification questions or portal correspondence.
- Check and update bid toolkit items flagged as requiring refresh (policies, CVs, compliance documents).
- Monthly
- Conduct a full pipeline review with the Senior Bid Manager, including stage progression, upcoming decision gates, and opportunities requiring early research.
- Review compliance document expiry dates and initiate renewals where required (insurance certificates, policies, accounts).
- Gather updated impact data and outcomes from Operations/Salesforce for use in live bids and store in Bid Toolkit.
- Update Salesforce with any new bid outcomes (awards, losses, withdrawals).
- Quarterly
- Conduct a full audit of the bid toolkit: identify gaps, flag outdated content, and coordinate updates with the relevant teams.
- Review Stotles usage and market intelligence gathered over the quarter; identify any commissioning patterns or emerging opportunities to inform the development strategy.
- Daily
Person Specification
Essential
- High organisational and deadline management skills
- High attention to detail, particularly in compliance documentation
- Ability to analyse information and summarise key points clearly
- Excellent written communication skills
Desirable
- Experience in bid coordination, tender administration or similar role
- Experience within employability, social justice, or public sector contracts
- Familiarity with Salesforce or CRM systems
- Experience working with procurement portals
- Experience supporting SQ/PQQ completion
- Understanding of public procurement processes in the UK
Bid Coordinator in Manchester employer: TargetJobs UK
Offploy is an exceptional employer that champions social justice and community impact, providing a supportive work environment where employees can thrive while making a meaningful difference. With a strong focus on personal and professional development, team members benefit from unique insights and lived experiences that enhance their contributions to the mission of helping individuals lead crime-free lives. Located in a dynamic setting, Offploy fosters a culture of collaboration and innovation, ensuring that every employee feels valued and empowered to grow within the organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator in Manchester
✨Tip Number 1
Get to know the company inside out! Research Offploy's mission and values, and think about how your skills align with their goals. This will help you stand out in interviews and show that you're genuinely interested.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn, and don’t be shy about reaching out for a chat. They can give you insider tips and maybe even put in a good word for you.
✨Tip Number 3
Prepare for common interview questions related to bid coordination and compliance. Think of examples from your past experiences that showcase your organisational skills and attention to detail. Practice makes perfect!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Offploy.
We think you need these skills to ace Bid Coordinator in Manchester
Some tips for your application 🫡
Tailor Your CV and Cover Letter:Make sure your CV and cover letter are specifically tailored to the Bid Coordinator role. Highlight relevant experience and skills that match the job description, showing us why you're the perfect fit for Offploy.
Showcase Your Organisational Skills:Since this role requires high organisational skills, give examples in your application of how you've successfully managed deadlines and maintained attention to detail in previous roles. We want to see your ability to juggle multiple tasks!
Be Clear and Concise:When writing your application, keep it clear and concise. Use straightforward language and structure your points logically. This will help us quickly understand your qualifications and how you can contribute to our mission.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at Offploy.
How to prepare for a job interview at TargetJobs UK
✨Tailor Your Application
Make sure your CV and cover letter are specifically tailored to the Bid Coordinator role at Offploy. Highlight your relevant experience in bid coordination, compliance documentation, and any familiarity with procurement portals. This shows that you understand the job and are genuinely interested.
✨Know Your Stuff
Research Offploy and its mission to support individuals with convictions. Familiarise yourself with their services and how they impact communities. Being able to discuss their work and how you can contribute will impress the interviewers and demonstrate your commitment to their cause.
✨Showcase Your Organisational Skills
Since the role requires high organisational skills and attention to detail, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you ensure compliance and maintain accurate records, as these are crucial for the position.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about their current projects, team dynamics, or future goals. It shows that you're engaged and thinking about how you can fit into their plans, which is always a plus!
