Admin Support in Coventry

Job Title: Admin Support (Hybrid Role)

Location: The Venture Centre, University of Warwick Science Park, Sir William Lyons Road, Coventry, CV4 7EZ
Hybrid Role: 3 days in the office, 2 days work from home

Job Overview
We are looking for a proactive and detail-oriented Admin Support professional to assist with various administrative and operational tasks. This hybrid role will involve 3 days working in the office and 2 days working remotely. The ideal candidate will support both administrative functions and assist in project coordination tasks, ensuring smooth daily operations and optimal productivity across departments.

Key Responsibilities

• Calendar and Schedule Management: Maintain and update schedules, appointments, and travel arrangements for the executive team.
• Communication and Correspondence: Handle calls, emails, and internal communication, ensuring prompt follow-ups on action items.
• Meeting Coordination: Schedule and organise meetings, prepare agendas, take minutes, track action items, and ensure follow-ups are completed.
• Project Support: Assist with project planning and documentation, including preparing schedules, budgets, and status reports for ongoing IT and business projects (ERP, CRM, etc.).
• Travel Arrangements: Organise travel logistics, including booking flights, accommodations, and itineraries for business trips.
• Documentation and Filing: Maintain accurate filing systems, ensure secure handling of confidential documents, and keep records easily accessible.
• Stakeholder Communication: Communicate with internal teams and external partners to ensure timely completion of tasks and project milestones.
• Office Support: Coordinate with different departments and external partners to ensure smooth office operations and administrative functions.
• Process Improvement: Assist in implementing process improvements to streamline administrative workflows and project coordination efforts.

Requirements

• Experience: 2-4 years of experience in an administrative or project coordination role, ideally supporting senior executives or project teams.
• Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), familiarity with project management tools (e.g., MS Project, Jira), and strong organisational skills.
• Communication: Excellent written and verbal communication skills, with a keen eye for detail.
• Adaptability: Ability to manage shifting priorities, work independently, and handle sensitive information with discretion.
• Project Experience: Exposure to project documentation (e.g., project charters, Gantt charts, risk logs) and an understanding of project management principles (PMI, Prince2) is desirable.
• Education: Bachelor\’s degree in Business Administration, IT, or a related field is preferred.

Additional Skills (Optional)

• Knowledge of ERP or CRM systems is a plus.
• Familiarity with project management processes or experience in assisting IT implementations will be an advantage.

Job Type: Full-time

Pay: £32,000.00-£35,000.00 per year

Application question(s):

• Have you previously supported senior executives or project teams?
• Do you have experience with ERP or CRM systems?

Experience:

• Admin support: 1 year (required)

Work authorisation:

• United Kingdom (required)