At a Glance
- Tasks: Coordinate logistics and support event production for high-end experiences.
- Company: Join Tape, a global leader in luxury nightlife and hospitality.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Fast-paced role with opportunities to learn and grow in a vibrant setting.
- Why this job: Be part of exciting events and make your mark in the creative industry.
- Qualifications: Experience in production or events, strong organisational skills, and teamwork.
The predicted salary is between 30000 - 40000 £ per year.
Department: Creative Production
Reports to: Creative Production Manager
Location: Tape London + project travel
Working Pattern: Full-time, including evenings/weekends as required by events.
ABOUT THE COMPANY
Tape is a global luxury nightlife and hospitality group known for world-class entertainment, artist-led performance, and high-end immersive experiences across its venues and international projects.
ROLE OVERVIEW
Tape is seeking a highly organised Production Coordinator to support the Creative Production Manager in the planning and delivery of events, experiences, shows, and venue productions across Tape projects. Working directly under the Creative Production Manager, this role assists production delivery by coordinating logistics, tracking timelines and budgets, supporting supplier communications, and maintaining production documentation. The Production Coordinator supports execution of the Creative Production Manager's direction and ensures production details are organised and progressing across all stages of delivery.
ROLE POSITIONING
- Production Coordinator supports Creative Production delivery
- Assists execution of Creative Production Manager's approved productions
- Coordinates logistics, tracking, and documentation
- Does not own production decisions or creative direction
KEY RESPONSIBILITIES
PRODUCTION COORDINATION & PLANNING SUPPORT
- Support translation of the Creative Production Manager's decks into production tasks and requirements
- Maintain production timelines, trackers, and task lists
- Coordinate schedules across builds, installs, rehearsals, and events
- Track production progress and flag risks or delays to the Creative Production Manager
SUPPLIERS & ORDERS SUPPORT
- Research and identify suitable suppliers, products, and materials to meet Creative Production Manager's briefs
- Source options for props, decor, fabrication, print, costume, and technical elements
- Gather references, images, and pricing for Creative Production Manager's review
- Liaise with production suppliers under Creative Production Manager direction
- Track quotes, orders, and delivery timelines
- Maintain production order lists and procurement documentation
- Support procurement of approved items
BUDGETS & TRACKING
- Maintain production cost trackers and order logs
- Track committed spend and invoices
- Support pricing of production elements from approved creative
- Maintain budget documentation and status updates
LOGISTICS & INSTALL SUPPORT
- Coordinate deliveries, collections, and storage
- Support install and de-rig scheduling
- Maintain production asset inventory and tracking
- Support on-site production logistics
DOCUMENTATION & COMMUNICATION
- Maintain production schedules, trackers, and production documents
- Prepare call sheets, lists, and coordination notes
- Ensure production information flows across teams
- Maintain clear communication with Creative Production Manager
LIVE EVENT SUPPORT
- Support Creative Production Manager during installs and live events
- Coordinate suppliers and deliveries on site
- Assist with production readiness checks
- Support post-event pack-down and asset return
WHO YOU ARE
- Experience supporting production, events, or venue operations
- Highly organised and detail-focused
- Proactive, reliable, and able to work independently with strong initiative
- Able to absorb direction quickly and work at pace in a fast-moving environment
- Collaborative and communicative
- Comfortable managing multiple tasks simultaneously
- Confident using Excel for trackers and lists
- Confident using Canva to update decks and documents
- Background in nightlife, events, hospitality, or experiential environments advantageous
SUCCESS LOOKS LIKE
- Production timelines and trackers kept accurate and up to date
- Orders and logistics coordinated correctly
- Budgets and documentation maintained clearly
- Installs supported smoothly
- Production information organised and accessible
WHY THIS ROLE MATTERS AT TAPE
Tape productions require precise coordination across logistics, suppliers, and timelines. The Production Coordinator enables the Creative Production Manager to focus on creative direction while ensuring production delivery remains organised and progressing.
Job Type: Full-time
Pay: £30,000.00-£40,000.00 per year
Work Location: In person
Production Coordinator employer: Tape London
Tape is an exceptional employer that fosters a vibrant and dynamic work culture, perfect for those passionate about luxury nightlife and hospitality. With opportunities for professional growth and development, employees are encouraged to thrive in a collaborative environment while working on high-profile events and immersive experiences. Located in the heart of London, Tape offers a unique chance to be part of a global brand that values creativity and innovation, making it an ideal place for individuals seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Production Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy to reach out on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your past projects and experiences. Whether it’s a website or a simple PDF, make sure it’s visually appealing and easy to navigate. This is your chance to shine!
✨Tip Number 3
Prepare for interviews like it’s a live event! Research the company, understand their values, and be ready to discuss how your experience aligns with their needs. Practice common interview questions and have your own questions ready to show your interest.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll be one step closer to joining a fantastic team at Tape, where your organisational skills can really shine!
We think you need these skills to ace Production Coordinator
Some tips for your application 🫡
Show Your Organisational Skills:As a Production Coordinator, being organised is key! Make sure your application highlights your ability to manage timelines and keep track of multiple tasks. Use examples from your past experiences to show us how you’ve nailed this in the past.
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to the role at Tape. Mention specific responsibilities from the job description and explain how your skills align with what we’re looking for.
Be Proactive in Your Communication:We love a proactive approach! In your application, demonstrate your communication skills and how you’ve effectively liaised with suppliers or team members in previous roles. This will show us you can handle the collaborative nature of the job.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, it shows you’re keen on joining the Tape team!
How to prepare for a job interview at Tape London
✨Know Your Production Basics
Before the interview, brush up on your knowledge of production coordination. Familiarise yourself with key terms and processes related to event planning, logistics, and supplier management. This will help you speak confidently about how you can support the Creative Production Manager.
✨Show Off Your Organisational Skills
Be ready to discuss specific examples of how you've managed timelines, budgets, or logistics in past roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail and ability to juggle multiple tasks.
✨Demonstrate Your Communication Style
Since this role involves liaising with suppliers and team members, be prepared to showcase your communication skills. Think of instances where you successfully coordinated with others, and be ready to explain how you ensure information flows smoothly across teams.
✨Prepare for Scenario Questions
Expect questions that put you in hypothetical situations related to production challenges. Practice responding to scenarios like managing a last-minute change in logistics or dealing with a supplier delay. This will show your problem-solving skills and ability to think on your feet.
