At a Glance
- Tasks: Support the Director with admin tasks, manage schedules, and enhance agency operations.
- Company: Join a dynamic digital marketing agency passionate about client success.
- Benefits: Gain valuable experience in a creative environment with growth opportunities.
- Other info: Collaborative team culture with a focus on process improvement.
- Why this job: Be a key player in a fast-paced agency and make a real impact.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
The predicted salary is between 30000 - 42000 € per year.
Tao Digital Marketing is a growing agency dedicated to helping clients thrive in the ever more competitive digital/online space. We are passionate about delivering high-quality digital marketing strategies that drive results.
To support our growth and help streamline operations, we are looking for a highly organised and detail-oriented Executive Assistant to join our team; this individual will serve as a vital support to the agency's Director, ensuring the efficient operation of day-to-day activities within the agency.
- Providing high-level administrative support, managing calendars, coordinating meetings, assisting with project reporting, and ensuring timely follow-up on tasks.
- Efficiently manage and organise calendars, appointments, and meetings to optimise time management.
- Assist in the creation and refinement of business processes to enhance agency operations.
- Track tasks and projects using project management software (preferably ClickUp) to ensure timely completion.
- Prepare, manage, and distribute reports on the agency’s projects and activities.
- Deliver an exceptional standard of customer service to all clients and co-ordinate an effective timely response to clients by telephone, e-mail and video conferencing.
- Oversee communications, including managing emails, scheduling meetings, and preparing necessary documentation.
- Assist with financial administration, including invoicing and expense tracking, using Xero accounting software.
- Support the maintenance and enhancement of agency systems for client and internal project management.
- Serve as a primary point of contact for team members, vendors, and clients, as required.
- Take ownership of issues and respond promptly and proactively, updating the relevant team members and updating clients with solutions.
- Maintaining a reserve of stationery and marketing materials and ordering replacement materials.
- Liaise with venues and organisers regarding refreshments, facilities, seating and on-site equipment as required for events and exhibitions.
- Support colleagues and share information in order to develop and promote excellent service delivery through teamwork.
You must also be willing to undergo an Enhanced DBS check if not already held.
Essential Requirements – Qualifications, Experience and Knowledge
- Proven experience as an Executive Assistant or in an administrative role, preferably within a digital marketing or creative agency environment.
- Strong organisational skills with a keen eye for detail.
- Experience with project management software (ClickUp experience preferred).
- Familiarity with accounting software (Xero, is preferred).
- Excellent communication and interpersonal skills.
- Ability to multitask, prioritise tasks, and work independently.
- Passion for process improvement and reporting.
- High proficiency in Google Workspace tools (Gmail, Calendar, Drive, etc.) and Microsoft Office Suite (Word, Excel, PowerPoint).
Desirable Qualities
- A proactive and problem-solving attitude.
- Ability to work in a fast-paced environment.
- Strong work ethic and commitment to high-quality work.
- Passion for digital marketing and understanding of agency workflows.
Executive Assistant in Bolton employer: Tao Digital Marketing
Tao Digital Marketing is an exceptional employer that fosters a dynamic and collaborative work culture, where creativity and innovation thrive. As an Executive Assistant, you will benefit from a supportive environment that prioritises professional growth, offering opportunities to enhance your skills in digital marketing and project management. Located in a vibrant area, the agency promotes a healthy work-life balance and values the contributions of every team member, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Bolton
✨Tip Number 1
Network like a pro! Reach out to people in the digital marketing space, especially those who work at agencies. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Show off your skills! If you’ve got experience with ClickUp or Xero, make sure to highlight that in conversations. Share examples of how you’ve used these tools to streamline processes or improve efficiency.
✨Tip Number 3
Be proactive! When you get an interview, research the agency thoroughly. Prepare questions that show you’re genuinely interested in their operations and how you can contribute to their success.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Tao Digital Marketing.
We think you need these skills to ace Executive Assistant in Bolton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience in digital marketing or administrative roles. We want to see how you can support our Director effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with what we’re looking for. Don’t forget to mention your experience with project management software like ClickUp!
Show Off Your Communication Skills:Since communication is key in this role, make sure your application reflects your excellent communication skills. Whether it's through clear writing or showcasing your interpersonal abilities, we want to see how you connect with others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Tao Digital Marketing
✨Know Your Stuff
Before the interview, make sure you understand Tao Digital Marketing's mission and values. Familiarise yourself with their services and recent projects. This will not only show your interest but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've managed calendars, coordinated meetings, or improved processes in previous roles. Be ready to discuss specific tools you've used, like ClickUp or Xero, to demonstrate your proficiency.
✨Practice Your Communication
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully handled client communications or resolved issues, as these will highlight your interpersonal skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the director’s working style, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the agency is the right fit for you.
