At a Glance
- Tasks: Provide essential admin support to the maintenance team and manage daily operations.
- Company: Join a dynamic team in Prescot, Merseyside, focused on efficient maintenance processes.
- Benefits: Gain valuable experience in administration with a competitive salary for a 3-month contract.
- Other info: Immediate start available; DBS check is necessary.
- Why this job: Perfect opportunity to develop organisational skills and make a real impact in a supportive environment.
- Qualifications: Strong attention to detail, communication skills, and familiarity with maintenance processes required.
The predicted salary is between 31500 - 38500 £ per year.
We are seeking a detail-oriented and proactive Administrator to provide vital administrative support to the maintenance department on a 3-month contract basis. The successful candidate will be responsible for managing stationery orders, producing and updating rotas for the on-site and on-call teams, and maintaining accurate records within maintenance management systems such as V Nexus.
Key duties include:
- Chasing up Planned Preventative Maintenance (PPM) and Reactive Maintenance (RM) jobs
- Reallocating work orders as necessary
- Signing contractors in and out daily
- Providing general administrative assistance to ensure smooth maintenance operations
This role requires excellent organisational skills, strong communication abilities, and a good understanding of maintenance processes. A DBS check is required for this position. The role is based in Prescot, Merseyside, and requires an immediate start.
Responsibilities:
- Manage stationery orders and maintain stock levels
- Produce and update rotas for on-site and on-call maintenance teams
- Chase up outstanding Planned Preventative Maintenance (PPM) and Reactive Maintenance (RM) jobs
- Reallocate work orders as required to ensure timely completion
- Update V Nexus system with sign-in/out information and annual leave/absence records
- Provide administrative support to the maintenance department, including logging jobs for contractors and team members
- Assign emails to the admin team and respond to chase-up communications
- Sign contractors in and out daily, ensuring compliance with site procedures
- Maintain accurate records and support smooth communication between teams
Skills:
- High attention to detail and strong problem-solving skills
- Proficiency in maintenance management software and tools (e.g., V Nexus)
- Strong organisational and multitasking abilities
- Excellent verbal and written communication skills
- Technical knowledge of maintenance processes and equipment
- Experience in maintenance administration or a related field
- Ability to prioritise workload and work under pressure
- Reliable and proactive approach to work
- Ability to work independently and collaboratively within a team
- DBS clearance (required)
Software/Tools:
- Maintenance management systems (e.g., V Nexus)
- Microsoft Office Suite (Word, Excel, Outlook)
Certifications & Standards:
- DBS check (required)
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