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For Companies At a Glance
- Tasks: Provide executive support to a Senior Leadership Team, managing diaries and correspondence.
- Company: Join Tameside, dedicated to improving citizens' lives through quality services and community support.
- Benefits: Enjoy a supportive work culture, flexible hours, and opportunities for personal growth.
- Why this job: Be part of a team that values diversity and integrity while making a real impact in the community.
- Qualifications: Experience in administrative support, excellent communication skills, and a customer service mindset required.
- Other info: Office-based role with a focus on confidentiality and teamwork; no sponsorship available.
The predicted salary is between 28800 - 43200 £ per year.
Hours Per Week: 36 hours
Base Location: Tameside One, Ashton-under-Lyne
Assessment Date: To be arranged
The Role
We are looking for an experienced Personal Executive Assistant to provide pivotal executive/administrative support to a Senior Leadership Team, Director. The successful candidate will be office based and will be highly skilled at managing priorities and thinking on their feet. They will be expected to provide effective and efficient high-level executive support, including prioritisation of work, diary management, meetings management and communication, document production, quality assurance and governance. Ensuring all aspects of the administration, planning and coordination of work streams are managed effectively and efficiently.
Primary Responsibilities:
- Act as the first point of contact for Director and Assistant Directors (where required) and maintain the effective working of their offices in their absence.
- Maintain the highest level of confidentiality and adherence to policies and procedures.
- Manage diaries by scheduling, prioritising and managing appointments, travel arrangements and papers for meetings.
- Manage correspondence, track incoming and outgoing correspondence and ensure replies are produced within the required timeframe.
- Read and prioritise incoming correspondence and prepare draft responses as appropriate.
- Ensure that cyclical and management deadlines for reports, reviews, budgets are met.
- Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organisation’s senior management team and key internal and external stakeholders.
- Provide advice and support to stakeholders.
- Undertake research and other activities as required.
- Attend specific meetings and take notes, draft minutes and action recommendations as required.
About You
This position will suit a team player who is happy to be flexible to the needs of the team and the business, with a ‘can-do’ attitude. As part of a group of support staff, you will work closely and in tune with other PAs, providing support for them during busy periods or leave. The successful candidate will have a customer service mindset, excellent technical skills and the ability to keep up to date with current and emerging technology. They will also need to demonstrate experience of providing exceptional administrative support and be required to work on their own initiative whilst being dedicated and working in a fast paced, highly professional and confidential manner.
About Us
At Tameside, we are committed to ensuring all our Citizens lead long, fulfilling and healthy lives. We are committed to supporting economic growth, providing high quality health and care services, protecting our most vulnerable and creating strong and supportive, self-sufficient communities. We recognise that our people drive our success and enable the organisation to deliver on its vision, purpose and priorities, and that our people are our most important resource and asset. Our values underpin our practice and behaviours, and are at the heart of everything that we do; and we understand that how we do things is just as important as what we do. We pride ourselves on living by our STRIVE values of Support, Trust, Respect, Integrity, Value Diversity and Engage. Our employees’ skills, experience and knowledge are essential to our success along with their happiness, wellbeing, commitment, enthusiasm and motivation to be the best they can be.
Unfortunately, at this time we are not able to offer sponsorship. We are committed to developing a culture which respects individuals, appreciates difference and allows everyone regardless of background to reach their full potential. We are proud to be an accredited disability confident employer. Reasonable Adjustments will be considered in accordance with the Equality Act 2010 in relation to the Job Role Criteria.
For further information about this role please contact Jeanette Stott 0161 342 2468 or Janet Rowley 0161 342 3016, Executive Support Business Partners. Please note - previous applicants need not apply.
Market Place, Ashton-under-Lyne, Tameside, OL6 6BH, United Kingdom
Executive Support Officer employer: Tameside Integrated Care Partnership
Contact Detail:
Tameside Integrated Care Partnership Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer
✨Tip Number 1
Familiarise yourself with the STRIVE values of Support, Trust, Respect, Integrity, Value Diversity, and Engage. Demonstrating an understanding of these values during your interactions can show that you align with the organisation's culture.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when discussing your experience.
✨Tip Number 3
Prepare to discuss specific examples of how you've managed priorities and handled confidential information in previous roles. This will demonstrate your capability to thrive in a fast-paced environment.
✨Tip Number 4
Research the key stakeholders and partners mentioned in the job description. Understanding their roles and how they interact with the Executive Support Officer can help you articulate how you would effectively communicate and build relationships.
We think you need these skills to ace Executive Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support roles. Focus on skills like diary management, communication, and document production that are specifically mentioned in the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and how your previous experiences align with the responsibilities outlined. Emphasise your ability to manage priorities and work under pressure.
Highlight Confidentiality Skills: Since maintaining confidentiality is crucial for this role, include examples from your past work where you successfully handled sensitive information or situations.
Showcase Teamwork and Flexibility: Mention instances where you have worked collaboratively with others, especially in high-pressure environments. This will demonstrate your team player attitude and adaptability, which are key for this position.
How to prepare for a job interview at Tameside Integrated Care Partnership
✨Showcase Your Organisational Skills
As an Executive Support Officer, you'll need to demonstrate your ability to manage multiple priorities. Be prepared to discuss specific examples of how you've successfully organised schedules, managed diaries, and coordinated meetings in previous roles.
✨Emphasise Confidentiality and Professionalism
Given the nature of the role, it's crucial to highlight your understanding of confidentiality and professionalism. Share experiences where you maintained discretion and adhered to policies, especially when handling sensitive information.
✨Demonstrate Your Communication Skills
Effective communication is key in this position. Be ready to provide examples of how you've managed correspondence, drafted minutes, or facilitated communication between stakeholders. This will show your capability to maintain strong working relationships.
✨Exhibit a 'Can-Do' Attitude
The job description mentions a flexible team player with a 'can-do' attitude. Prepare to discuss situations where you've gone above and beyond to support your team or adapt to changing circumstances, showcasing your proactive approach.
