At a Glance
- Tasks: Support HR systems, improve processes, and assist with recruitment and training administration.
- Company: Join Tameside College, a vibrant further education institution in Greater Manchester.
- Benefits: Enjoy 33 days holiday, gym access, retail discounts, and a generous pension scheme.
- Other info: Dynamic team environment with opportunities for personal and professional growth.
- Why this job: Make a real difference in people's lives while developing your HR skills.
- Qualifications: Strong IT skills, attention to detail, and a passion for problem-solving.
The predicted salary is between 31500 - 38500 £ per year.
We have an exciting opportunity for a talented HR Systems & Administration Officer to join our growing team. We are looking for a proactive and enthusiastic HR Systems & Administration Officer to join our HR team. This is an exciting opportunity for someone who enjoys working with systems, data and people, and who is keen to contribute to the continuous improvement and effective delivery of our HR services.
The role will play an important part in the administration, maintenance and development of our HR systems, ensuring that information is accurate, accessible and effectively managed. You will help us make the most of our systems, identify opportunities to improve processes, automate manual tasks and produce meaningful workforce reports and information to support decision-making.
Working closely with HR colleagues, managers and employees, you will also provide a broad range of HR administrative support, including:
- HR systems administration: Maintaining and supporting our HR systems, including HR Portal, Chris21, Talos, Training Toolz and CollegeIP, ensuring information is accurate and systems operate effectively.
- Systems development and improvement: Supporting system upgrades, testing new functionality, configuring workflows and identifying opportunities to streamline and automate processes.
- Data and reporting: Maintaining accurate employee records and producing workforce reports including external data and analytics covering areas such as headcount, absence, turnover, recruitment, equality and training.
- User support: Acting as a point of contact for HR systems queries, investigating issues, resolving data problems and providing guidance and support to colleagues and managers.
- Recruitment administration: Supporting the recruitment process by preparing shortlisting and interview packs, coordinating interview arrangements, assisting on interview days (for senior roles) and following up outstanding references.
- HR administration: Maintaining records, filing documentation, responding to staff and manager queries and providing day-to-day administrative support to the HR team.
- Training administration: Maintaining mandatory training records through Training Toolz and producing reports to monitor completion.
- Projects and continuous improvement: Supporting HR systems implementations, upgrades, migrations and integrations, as well as contributing to wider HR projects and service improvements.
- Data governance and compliance: Ensuring appropriate data quality, confidentiality, access permissions and compliance with GDPR.
What you’ll need: We are looking for someone who is highly organised, detail-focused and confident working with IT systems and data. You will have a positive and flexible approach, enjoy problem-solving and be comfortable balancing a varied workload.
You will also have:
- Excellent IT skills and confidence using HR systems and Microsoft Office, particularly Excel.
- Strong administration and organisational skills, with the ability to prioritise competing demands.
- Good numerical and analytical skills, with the ability to produce and interpret reports.
- A high level of accuracy and attention to detail, particularly when handling confidential employee information.
- Excellent communication and customer service skills, with the confidence to deal with queries from employees and managers.
- The ability to investigate problems, identify solutions and suggest improvements to existing processes.
- A flexible and collaborative approach, with the ability to work effectively as part of a busy HR team.
Experience of working with HR or recruitment systems, producing workforce reports and supporting system development would be advantageous.
At Tameside College, we believe that our employees are our greatest asset, and we are seeking a skilled HR Administrator to support our HR department in delivering exceptional people-centric services. If you possess excellent organisational skills, a keen eye for detail, and a genuine desire to make a difference in the lives of our employees, then this position is perfect for you!
As one of our support colleagues you’ll go into the Greater Manchester Pension scheme with a generous employer contribution. You’ll enjoy some really great benefits too, for example, a great holiday allowance of 33 days which doesn’t include bank holidays or up to 3 efficiency days at Christmas, Costa Coffee on site, Free on-site Gym at Beaufort Road, onsite bakery products at Tameside One, dining experiences at our Restaurant at Tameside One, retail discounts, a cycle to work scheme, a cash health care plan via simply health and a savings club via the Manchester Credit Union.
About us: Tameside College has an excellent reputation and this is a real opportunity for you to make a difference in people’s lives. We’re based in Ashton-Under-Lyne, Greater Manchester in a diverse and vibrant further education college that offers a wide range of courses including A level and advanced level vocational study programmes, Apprenticeships and adult courses up to degree Level. We aim to give all our students an exceptional experience.
Tameside College is committed to safeguarding and promoting the welfare of all learners and expects all staff to share this commitment. Employment at Tameside College is subject to an Enhanced DBS (Disclosure & Barring Service) Check via the Disclosure and Barring Service and any post in regulated activity will also be subject to an additional barred list check. Tameside College will meet the costs associated with this.
Please note Keeping Children Safe in Education 2024 guidance requires us to carry out an online search as part of our due diligence on shortlisted candidates. This is to enable us to identify any incidents or issues which we might want to explore at interview with you. Once shortlisting has taken place, this search will be carried out for all candidates who are invited to attend an interview.
Come join us on our journey to outstanding!
Recruitment Agencies: We are not utilising the service of recruitment agencies for this vacancy and will accept direct applications only. Any CVs forwarded for this vacancy will be treated as a gift and not subject to your terms and conditions.
HR Systems Officer employer: Tameside College
Tameside College is an exceptional employer, offering a supportive and collaborative work culture that prioritises employee development and growth. As a Part-Time Engineering Apprentice Skills Coach, you will have the opportunity to make a meaningful impact on the next generation of engineers while enjoying flexible working hours in the vibrant community of Ashton-Under-Lyne. With access to ongoing professional development and a commitment to high-quality education, Tameside College stands out as a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land HR Systems Officer
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Tameside College!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Tameside College.
We think you need these skills to ace HR Systems Officer
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Tameside College. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Tameside College and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Tameside College. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Tameside College's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Tameside College
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Tameside College.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Tameside College will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Tameside College and how you would contribute to adapting HR strategies.
