Accounts Payable Executive

At Talon, our mission is to unlock the full potential of out of home, making it more effective, creative, measurable and sustainable than ever. We’re passionate about OOH and are on a mission to drive the growth of this sector within the media industry. In just over a decade, our desire to offer intelligent, creative, technology-led OOH solutions and a full-service OOH offering saw us grow into a team of over 450+ people located in key cities across the globe. In that time, we have been awarded for our approach to our people, our clients and our industry. We hire the finest talent to help us unlock the full potential of the Out of Home (OOH) environment for our clients; and pride ourselves on the individuals who represent our business.

Talon has an exciting opportunity for an Accounts Payable Executive (Overheads & Media) to join our award-winning Finance team. This role sits at the heart of a fast-paced media agency finance function and combines core Overheads Accounts Payable responsibility (60%) with Media Owner Accounts Payable (40%). The successful candidate will play a key role in ensuring accurate, timely processing of both internal operational costs and media-related supplier payments, while maintaining strong relationships with stakeholders across the business and external media partners. This is an ideal role for someone with solid AP foundations who is looking to develop within a specialist media finance environment.

A DAY IN THE LIFE

• Overheads Accounts Payable (approx. 60%)

• Process and code overhead supplier invoices (e.g. facilities, IT, subscriptions, consultants, freelancers and general operational costs)
• Match invoices to Purchase Orders and ensure correct approvals are in place in line with company policy
• Manage the overheads AP mailbox, responding to internal and supplier queries in a timely and professional manner
• Maintain accurate supplier records, including bank details and payment terms
• Prepare bi-weekly payment runs for overhead suppliers
• Support month-end close through reconciliation of overhead supplier statements and accruals/prepayments where required
• Work closely with budget holders across departments to resolve invoice queries and ensure correct cost allocation

• Process media owner invoices, matching to POs and bookings received via Kefron
• Reconcile media owner statements and investigate discrepancies
• Escalate media invoice queries to AP Controllers and relevant internal teams
• Attend weekly meetings with AP Controllers to review outstanding queries and aged items
• Support mid-month and end-of-month reconciliations of assigned media owners
• Ensure media payments are made accurately and in line with contractual terms

• Support continuous improvement of AP processes and controls
• Assist with ad hoc finance tasks and projects as required
• Build strong working relationships with internal teams, media owners, and suppliers
• Work to embody the Talon values and behaviours to maintain the best possible culture throughout Talon
• Participate in projects and initiatives that support Talon’s commitment to positive social and environmental causes

WHAT WE'RE LOOKING FOR

• Confident communicator, comfortable liaising with both finance and non-finance stakeholders
• Proactive approach to resolving queries and improving processes
• Strong organisational skills with the ability to manage a high volume of invoices across different cost types
• A collaborative team player with a positive, can-do attitude
• Ability to prioritise effectively and meet multiple deadlines in a fast-paced agency environment
• High attention to detail and accuracy

AS WELL AS

• Proven experience in an Accounts Payable role
• Experience processing both overheads and/or high-volume supplier invoices
• Media industry experience or experience in a high-volume transactional environment is highly desirable
• Experience reconciling supplier statements and managing queries

WHY US

“The best thing about working at Talon is the space, time and expertise I’ve been given over the years to grow and develop my skills.” Client Director at Talon

OUR VALUES AND HOW WE WORK TOGETHER

• WE ARE BOLD - As industry provocateurs and pioneers, we respectfully challenge the status quo, take pride in our people, big ideas and partnerships.
• WE ARE HUMAN - We are a diverse collective of changemakers who value respect, fairness, and integrity and expect the same in return.
• WE ARE SMART - Our trailblazing spirit and learning centric culture ensures our knowledge provides maximum value to each other and our clients.

Talon is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where all individuals can thrive. We seek to employ and develop a workforce representative of the markets that we serve and brands that we represent.