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- Tasks: Provide essential admin support to lawyers and manage client queries in a fast-paced environment.
- Company: Join a well-established professional services firm with a focus on exceptional service.
- Benefits: Enjoy a competitive salary, 25 days holiday, and excellent benefits.
- Why this job: Be a key player in a dynamic team and enhance your organisational skills.
- Qualifications: Previous admin experience, strong attention to detail, and a proactive attitude required.
- Other info: Perfect for those who thrive under pressure and want to make an impact.
The predicted salary is between 28000 - 28000 £ per year.
We're supporting a well-established professional services firm who are looking to recruit a Legal Secretary to support their Private Client Director. This is a varied and engaging role, working across multiple client teams and supporting lawyers with high-quality administrative, financial and file management assistance. This opportunity would suit someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and is confident managing multiple priorities.
Role
You'll play a key role in providing secretarial and admin support and acting as a central point of contact.
Essential Qualifications
- Previous office-based administrative/secretarial experience, ideally within professional services or legal environments
- Audio typing
- MS Office and in-house system confidence
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- A professional, customer-focused communication style
- The ability to manage deadlines and remain calm under pressure
- A proactive, flexible and positive "can-do" attitude
- A strong sense of ownership and accountability for your work
Key Responsibilities
- Acting as a first point of contact for client queries and liaising with internal and external stakeholders
- Supporting file opening and closing, ensuring compliance and accurate processing within case management and finance systems
- Producing client documentation and maintaining compliance records
- Preparing and circulating regular client update reports
- Processing conflict searches and supporting lawyers with new matter onboarding
- Creating, uploading and maintaining documentation within data rooms
- Updating and maintaining electronic files, ensuring documents are correctly named, stored and compliant
- Providing document production support, including audio typing and preparation of documents in Word, Excel and PowerPoint
- Managing key dates and time recording where required
- Supporting meeting logistics, travel arrangements and courier bookings
- Assisting with billing, expenses, and financial administration including cheque and payment requests
- Proactively supporting the wider team and ensuring firm-wide policies and procedures are followed
Hours and Salary
Monday to Friday 9am - 5pm
£28,000 per annum
Excellent Benefits
25 days holiday plus Bank holidays
Legal Secretary employer: Talk Staff Group Ltd
Contact Detail:
Talk Staff Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit. Plus, come armed with questions that demonstrate your interest in the role and the team.
✨Tip Number 3
Showcase your skills! Bring examples of your previous work, especially if you've got experience in audio typing or managing multiple priorities. This will help you stand out and prove that you can handle the fast-paced environment they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your previous office-based administrative experience, especially in professional services or legal environments. We want to see how your skills match what we're looking for!
Show Off Your Skills: Don’t forget to showcase your audio typing and MS Office skills! Mention any specific software you’ve used in the past. We love seeing candidates who are confident with technology and can hit the ground running.
Be Detail-Oriented: Attention to detail is key in this role. When writing your application, double-check for any typos or errors. We appreciate candidates who take pride in their work and demonstrate accuracy in everything they do.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Talk Staff Group Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary. Familiarise yourself with the key tasks mentioned in the job description, like audio typing and managing client documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational and time management skills, prepare examples from your past experience where you've successfully managed multiple priorities. Be ready to discuss how you stay calm under pressure and ensure deadlines are met, as this will resonate well with the interviewers.
✨Demonstrate Your Communication Style
As a Legal Secretary, you'll be the first point of contact for clients and stakeholders. Practice articulating your thoughts clearly and professionally. You might even want to role-play common scenarios with a friend to showcase your customer-focused communication style during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the firm and the team you'll be working with. This shows your enthusiasm for the position and helps you gauge if the company culture aligns with your values. Ask about their expectations for the role or how they support professional development.
