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For Companies At a Glance
- Tasks: Support senior partners with admin, diary management, and coordination of meetings.
- Company: Join a respected professional firm with a dynamic work culture.
- Benefits: Enjoy a competitive salary, healthcare benefits, and a hybrid working model.
- Why this job: Gain valuable experience working closely with senior leaders in a fast-paced environment.
- Qualifications: Proven experience supporting senior leaders and strong organisational skills required.
- Other info: Flexible hours and opportunities for professional growth await you.
The predicted salary is between 34000 - 46000 £ per year.
We’re supporting a highly regarded professional firm who are looking to appoint an experienced Executive Assistant to support two Partners. This is a key role within the business, offering variety, responsibility, and the opportunity to work closely with senior stakeholders in a fast-paced, high-performing environment.
The Role
Providing comprehensive admin and diary support to Senior Partners, this is a varied role requiring excellent organisation, discretion, and the ability to manage competing priorities.
To be considered for the role, you’ll require the following essentials:
- Proven experience supporting senior leaders in a complex organisation
- Excellent diary management skills and the ability to juggle multiple priorities
- Strong communication skills and confidence working with stakeholders at all levels
- A proactive mindset, able to anticipate needs and plan ahead
- Outstanding organisational and time management skills
- High attention to detail and pride in producing accurate, professional work
- Strong IT skills, particularly within Microsoft Office (Word, Excel, PowerPoint, Outlook)
- The ability to adapt quickly in a fast-moving environment
- A professional, approachable and relationship-focused style
Within this position, you’ll also be:
- Extensive diary management and coordination of complex schedules.
- Drafting and managing emails and correspondence on behalf of Senior Partners.
- Monitoring inboxes and ensuring timely responses and follow-ups.
- Booking travel, accommodation, and hospitality arrangements.
- Arranging internal and external meetings, including room bookings, parking and hot desks.
- Managing expenses and processing invoices.
- Supporting senior recruitment activity, including arranging interviews.
- Maintaining internal records, spreadsheets, and intranet content.
- Providing full administrative support for Partner and Director groups.
- Coordinating Management Board and committee meetings, including:
- Requesting agenda items
- Preparing agendas and board packs
- Collating presentations
- Monitoring attendance
- Taking minutes and distributing actions
Hours and Salary
Monday to Friday 9am – 5pm although some flexibility will be required. Hybrid working model. £40,000 per annum plus bonus. Healthcare benefits.
Executive Assistant (12m FT) in Nottingham employer: Talk Staff Group Limited
Contact Detail:
Talk Staff Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12m FT) in Nottingham
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and how you can support them as an Executive Assistant. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to interact with various stakeholders. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of resources to help you land that Executive Assistant position. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant (12m FT) in Nottingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and managing complex schedules, as this is what we’re looking for!
Show Off Your Skills: Don’t forget to showcase your strong communication and organisational skills. We want to see how you’ve successfully juggled multiple priorities in past roles, so give us some examples!
Be Professional and Personable: Your application should reflect a professional yet approachable style. Remember, you’ll be working closely with senior stakeholders, so let your personality shine through while keeping it professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Talk Staff Group Limited
✨Master the Diary Management Game
Since diary management is a key part of the role, come prepared with examples of how you've successfully managed complex schedules in the past. Think about specific tools or techniques you used to keep everything organised and efficient.
✨Show Off Your Communication Skills
Be ready to demonstrate your strong communication skills during the interview. Prepare to discuss how you've effectively interacted with senior leaders and stakeholders, and maybe even share a story where your communication made a significant impact.
✨Anticipate Needs Like a Pro
This role requires a proactive mindset, so think of instances where you anticipated the needs of your previous managers or teams. Share how you planned ahead to ensure everything ran smoothly, showcasing your ability to think on your feet.
✨Attention to Detail is Key
Bring along examples of your work that highlight your attention to detail. Whether it's a well-organised report or a perfectly formatted presentation, showing that you take pride in producing accurate, professional work will definitely impress.
