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For Companies At a Glance
- Tasks: Provide essential admin support to lawyers and manage client communications.
- Company: Join a well-established professional services firm with a dynamic team.
- Benefits: Competitive salary, 25 days holiday, and excellent benefits package.
- Why this job: Be at the heart of legal operations and make a real difference.
- Qualifications: Previous admin experience, audio typing skills, and strong organisational abilities.
- Other info: Fast-paced environment with opportunities for growth and development.
We’re supporting a well-established professional services firm who are looking to recruit a Legal Secretary to support their Private Client Director. This is a varied and engaging role, working across multiple client teams and supporting lawyers with high-quality administrative, financial and file management assistance. This opportunity would suit someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and is confident managing multiple priorities.
The Role
You’ll play a key role in providing secretarial and admin support and acting as a central point of contact. To be considered for the role, you’ll require the following essentials:
- Previous office-based administrative/secretarial experience, ideally within professional services or legal environments
- Audio typing
- MS Office and inhouse system confidence
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- A professional, customer-focused communication style
- The ability to manage deadlines and remain calm under pressure
- A proactive, flexible and positive “can-do” attitude
- A strong sense of ownership and accountability for your work
Within this position, you’ll also be:
- Acting as a first point of contact for client queries and liaising with internal and external stakeholders
- Supporting file opening and closing, ensuring compliance and accurate processing within case management and finance systems
- Producing client documentation and maintaining compliance records
- Preparing and circulating regular client update reports
- Processing conflict searches and supporting lawyers with new matter onboarding
- Creating, uploading and maintaining documentation within data rooms
- Updating and maintaining electronic files, ensuring documents are correctly named, stored and compliant
- Providing document production support, including audio typing and preparation of documents in Word, Excel and PowerPoint
- Managing key dates and time recording where required
- Supporting meeting logistics, travel arrangements and courier bookings
- Assisting with billing, expenses, and financial administration including cheque and payment requests
- Proactively supporting the wider team and ensuring firm-wide policies and procedures are followed
Hours and Salary
- Monday to Friday 9am - 5pm
- £28,000 per annum
- Excellent Benefits
- 25 days holiday plus Banks
Legal Secretary employer: Talk Staff Group Limited
Contact Detail:
Talk Staff Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to the legal sector. We recommend role-playing with a friend or using online resources to get comfortable with the types of questions you might face.
✨Tip Number 3
Showcase your skills! Bring examples of your previous work, especially if it highlights your audio typing and document management abilities. This will help you stand out as someone who’s ready to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that could be perfect for you. Plus, applying directly shows your enthusiasm and commitment to joining the team.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your previous office-based administrative experience and any relevant skills like audio typing and MS Office proficiency. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your customer-focused communication style and your ability to manage multiple priorities. Let us know why you're excited about this role and how you can contribute to our team.
Show Off Your Attention to Detail: In a fast-paced environment, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take pride in their work and demonstrate accuracy in everything they do.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Talk Staff Group Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary. Familiarise yourself with the key tasks mentioned in the job description, like audio typing and managing client documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational and time management skills, prepare examples from your past experience where you've successfully managed multiple priorities. Be ready to discuss how you stay calm under pressure and ensure deadlines are met, as this will resonate well with the interviewers.
✨Demonstrate Your Tech Savviness
Make sure you're comfortable with MS Office and any in-house systems mentioned in the job description. If you have experience with specific software used in legal environments, be sure to highlight that. You might even want to mention any relevant training or certifications you've completed to bolster your tech credentials.
✨Prepare for Client Interaction Scenarios
As a Legal Secretary, you'll be the first point of contact for clients. Prepare for questions about how you would handle client queries and maintain a professional communication style. Think of examples where you've provided exceptional service in previous roles, as this will showcase your customer-focused attitude.
