Executive Assistant

Executive Assistant

Leeds Full-Time 32000 - 48000 £ / year (est.) Home office (partial)
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At a Glance

  • Tasks: Support a busy Partner in managing diaries, emails, and meetings for major legal projects.
  • Company: Join Talk Staff Recruitment, a dynamic agency connecting talent with top firms across the UK.
  • Benefits: Enjoy a £40,000 salary, hybrid working, and an excellent benefits package.
  • Why this job: Be part of a growing legal team, enhancing your skills in a fast-paced environment.
  • Qualifications: Proven experience as an EA or PA, strong organisational skills, and law firm background required.
  • Other info: Flexible hours with a focus on high-quality work and proactive problem-solving.

The predicted salary is between 32000 - 48000 £ per year.

Are you an experienced PA or EA looking for a new challenge in a growing, dynamic legal team? We’re looking for a highly organised individual to support a busy Partner and team working on major planning and environmental projects. This role offers the chance to help shape and improve administrative systems in a growing practice with a strong focus on high-quality contentious work. It\’s ideal for someone proactive, highly organised and confident managing complex diaries and documents in a busy legal environment. To be considered for the role, you’ll require the following essentials: Proven experience as an Executive Assistant or PA, ideally supporting at partners Strong diary management skills, with the ability to juggle complex schedules Excellent organisational skills with high attention to detail Proactive problem-solving approach and ability to work independently Excellent communication skills, confident engaging with stakeholders at all levels Ability to prioritise and multitask effectively, even with competing demands Comfortable implementing, developing and improving team processes and systems Confident with IT, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems Experience working within a law firm or professional services environment is a must Within this position, you’ll also be: Managing the Partner’s diary, meetings, and travel arrangements, ensuring effective scheduling and planning Acting as the main point of contact between the Partner and internal/external clients and colleagues Managing and organising the Partner’s email inbox, ensuring urgent matters are highlighted and responses are timely Creating efficient systems for filing emails, documents, and matter records Assisting with time recording and submitting Partner’s expenses Arranging and preparing for meetings, including agendas, papers, minutes and follow-up actions Handling document bundling (electronic and hard copy), preparing reports and managing document rooms Ensuring billing processes are tracked and kept up to date, maintaining accurate financial records for the team Supporting wider team fee earners with administrative tasks, including preparation of contentious documents Maintaining confidentiality while handling sensitive information Hours and Salary £40,000 per annum plus bonus Hybrid working – 1 day per week from home Mondy to Friday 9am- 5pm (some flexibility required at times) Excellent benefits package Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy. See our website for more details and jobs available – (phone number removed)

Executive Assistant employer: Talk Staff Group Limited

Join a dynamic legal team as an Executive Assistant, where your organisational skills will be valued in a supportive and collaborative environment. With a strong focus on professional development, this role offers excellent benefits, including a competitive salary and hybrid working options, allowing you to balance your career with personal commitments. You'll have the opportunity to shape administrative processes while working closely with a busy Partner on impactful planning and environmental projects.
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Contact Detail:

Talk Staff Group Limited Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Executive Assistant

✨Tip Number 1

Familiarise yourself with the specific legal terminology and processes relevant to the role. This will not only help you understand the environment better but also demonstrate your commitment and readiness to engage with the complexities of a legal team.

✨Tip Number 2

Network with professionals in the legal field, especially those who work as Executive Assistants or PAs. Attend industry events or join online forums to gain insights and potentially get referrals that could boost your application.

✨Tip Number 3

Showcase your organisational skills by preparing a mock schedule or system for managing a busy Partner's diary. Presenting this during an interview can highlight your proactive approach and problem-solving abilities.

✨Tip Number 4

Research StudySmarter’s values and culture to align your approach when engaging with us. Tailoring your communication style to reflect our ethos can make a positive impression and show that you’re a good fit for our team.

We think you need these skills to ace Executive Assistant

Diary Management
Organisational Skills
Attention to Detail
Proactive Problem-Solving
Communication Skills
Stakeholder Engagement
Multitasking
Process Improvement
IT Proficiency
Microsoft Office Suite
Document Management Systems
Experience in Legal Environment
Confidentiality Management
Time Management

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant or PA, particularly any roles where you supported partners. Emphasise your diary management skills and organisational abilities.

Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive problem-solving approach and ability to manage complex schedules. Mention specific examples of how you've improved administrative systems in previous roles.

Highlight Relevant Experience: In your application, clearly outline your experience working within a law firm or professional services environment. This is crucial for demonstrating your understanding of the legal context.

Showcase IT Proficiency: Be sure to mention your comfort with IT, especially Microsoft Office Suite and document management systems. Provide examples of how you've used these tools to enhance efficiency in your previous roles.

How to prepare for a job interview at Talk Staff Group Limited

✨Showcase Your Diary Management Skills

Be prepared to discuss your experience with managing complex schedules. Highlight specific examples where you successfully coordinated multiple appointments and meetings, demonstrating your ability to prioritise effectively.

✨Demonstrate Proactive Problem-Solving

Think of instances where you identified issues before they became problems and took the initiative to resolve them. This will show your potential employer that you can work independently and are proactive in your approach.

✨Communicate Confidently

Practice articulating your thoughts clearly and confidently. Since you'll be engaging with stakeholders at all levels, it's crucial to convey your ideas effectively during the interview.

✨Familiarise Yourself with Legal Terminology

Since this role is within a legal environment, brush up on relevant legal terms and processes. This will not only help you understand the context better but also impress your interviewers with your knowledge of the field.

Executive Assistant
Talk Staff Group Limited
T
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