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For Companies At a Glance
- Tasks: Provide top-notch admin support to Senior Partners in a dynamic, fast-paced environment.
- Company: Join a highly regarded professional firm with a focus on excellence.
- Benefits: Enjoy a competitive salary, hybrid working, healthcare benefits, and bonuses.
- Why this job: Be at the heart of decision-making and make a real impact in a key role.
- Qualifications: Experience supporting senior leaders, strong organisation, and communication skills required.
- Other info: Flexible hours and excellent career growth opportunities await you.
The predicted salary is between 32000 - 48000 £ per year.
We are supporting a highly regarded professional firm who are looking to appoint an experienced Executive Assistant to support two Partners. This is a key role within the business, offering variety, responsibility, and the opportunity to work closely with senior stakeholders in a fast-paced, high-performing environment.
The Role
- Providing comprehensive admin and diary support to Senior Partners, this is a varied role requiring excellent organisation, discretion, and the ability to manage competing priorities.
To be considered for the role, you’ll require the following essentials:
- Proven experience supporting senior leaders in a complex organisation
- Excellent diary management skills and the ability to juggle multiple priorities
- Strong communication skills and confidence working with stakeholders at all levels
- A proactive mindset, able to anticipate needs and plan ahead
- Outstanding organisational and time management skills
- High attention to detail and pride in producing accurate, professional work
- Strong IT skills, particularly within Microsoft Office (Word, Excel, PowerPoint, Outlook)
- The ability to adapt quickly in a fast-moving environment
- A professional, approachable and relationship-focused style
Within this position, you’ll also be:
- Extensive diary management and coordination of complex schedules.
- Drafting and managing emails and correspondence on behalf of Senior Partners.
- Monitoring inboxes and ensuring timely responses and follow-ups.
- Booking travel, accommodation, and hospitality arrangements.
- Arranging internal and external meetings, including room bookings, parking and hot desks.
- Managing expenses and processing invoices.
- Supporting senior recruitment activity, including arranging interviews.
- Maintaining internal records, spreadsheets, and intranet content.
- Providing full administrative support for Partner and Director groups.
- Coordinating Management Board and committee meetings, including:
- Requesting agenda items
- Preparing agendas and board packs
- Collating presentations
- Monitoring attendance
- Taking minutes and distributing actions
Hours and Salary
- Monday to Friday 9am - 5pm although some flexibility will be required
- Hybrid working model
- £40,000 per annum plus bonus
- Healthcare benefits
Executive Assistant (12m FT) employer: Talk Staff Group Limited
Contact Detail:
Talk Staff Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12m FT)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills in diary management and stakeholder communication make you the perfect fit for their fast-paced environment.
✨Tip Number 3
Practice your organisational skills by creating a mock schedule for a busy executive. This will not only sharpen your skills but also give you real examples to discuss during interviews about how you handle competing priorities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed, and we’re always looking for talented individuals like you to join our team.
We think you need these skills to ace Executive Assistant (12m FT)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your experience supporting senior leaders. We want to see how your skills in diary management and organisation shine through, so don’t hold back!
Craft a Compelling Cover Letter: Your cover letter is your chance to show us your personality! Share specific examples of how you've managed competing priorities and worked with stakeholders at all levels. Let us know why you’re the perfect fit for this role.
Show Off Your IT Skills: Since strong IT skills are essential, make sure to mention your proficiency in Microsoft Office. If you’ve got any cool tricks or tools you use to stay organised, we’d love to hear about them!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Talk Staff Group Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, communication skills, and the importance of supporting senior leaders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple priorities or complex schedules. Be ready to discuss how you handle competing demands and ensure everything runs smoothly. This will highlight your organisational prowess, which is crucial for this role.
✨Communicate Confidently
Since you'll be working closely with senior stakeholders, practice articulating your thoughts clearly and confidently. Use role-play with a friend or family member to simulate potential interview questions. This will help you feel more at ease and convey your strong communication skills during the actual interview.
✨Demonstrate Proactivity
Think of instances where you've anticipated needs or taken initiative in previous roles. Be prepared to share these examples during the interview to illustrate your proactive mindset. Employers love candidates who can think ahead and contribute positively to the team dynamic.
