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- Tasks: Support the COO in a fast-paced creative environment with exceptional coordination skills.
- Company: Join a dynamic company at the forefront of the creative industry.
- Benefits: Competitive salary up to £65,000 plus amazing perks.
- Other info: Perfect for those passionate about creativity and culture, with great career growth potential.
- Why this job: Be the backbone of operations and make a real impact in a vibrant team.
- Qualifications: Experience as a PA or Executive Assistant in a creative or commercial setting.
The predicted salary is between 65000 - 65000 £ per year.
We are seeking a highly organised, proactive, and commercially aware Personal Assistant to support the COO within a fast-paced creative environment. This role requires exceptional coordination skills, discretion, and the ability to manage competing priorities across operations, talent, production, clients, and internal teams. (This is a fully office based role)
Key Responsibilities
- Executive Support
- Manage the COO’s diary, meetings, travel, and day-to-day schedule
- Coordinate internal and external meetings across multiple stakeholders and time zones
- Prepare agendas, presentations, reports, briefing notes, and meeting materials
- Screen and prioritise emails, calls, and correspondence
- Operational Coordination
- Support delivery of operational projects and company initiatives
- Liaise with department heads, creatives, freelancers, suppliers, and clients
- Help monitor workflows, deadlines, budgets, and resource planning
- Maintain operational documentation and reporting systems
- Assist with event planning, shoots, launches, or production logistics where required
- Communication & Stakeholder Management
- Act as a key point of contact on behalf of the COO
- Build strong relationships across internal teams and external partners
- Handle confidential and sensitive information with professionalism
- Ensure smooth communication between operational and creative teams
- Administrative Support
- Process expenses, invoices, purchase orders, and approvals
- Organise contracts, filing systems, and digital records
- Support onboarding and coordination of freelancers or new starters
- Assist with office management tasks when needed
Skills & Experience
Essential
- Previous experience as a PA, Executive Assistant, or Operations Coordinator
- Experience working within sports, entertainment, creative, media, or fast-moving commercial environment
- Exceptional organisational and multitasking abilities
- Strong written and verbal communication skills
- High attention to detail and ability to prioritise effectively
- Proficiency in Microsoft Office and Google Workspace
- Ability to remain calm under pressure and adapt quickly
Personal Attributes
- Proactive and solutions-focused
- Professional and discreet
- Confident communicator
- Highly dependable and resourceful
- Collaborative with a positive attitude
- Passionate about creative industries and culture
Salary up to £65,000 plus amazing benefits.
Assistant / Executive Assistant to CEO in Manchester employer: TalentYard Ltd
Contact Detail:
TalentYard Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant / Executive Assistant to CEO in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and the COO you'll be supporting. We suggest practising common interview questions and even role-playing with a friend. The more prepared you are, the more confident you'll feel!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, including examples of how you've managed competing priorities or coordinated projects. We want to see your ability to juggle tasks like a pro!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Assistant / Executive Assistant to CEO in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles as a PA or Executive Assistant, especially in fast-paced environments like sports or media.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and passion for the creative industries. Mention specific examples of how you've managed competing priorities and supported executives in the past.
Showcase Your Organisational Skills: In your application, emphasise your exceptional organisational abilities. Share examples of how you've coordinated meetings, managed diaries, or handled sensitive information with discretion.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at TalentYard Ltd
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role and the company. Research their projects, values, and culture. This will help you tailor your answers and show that you're genuinely interested in supporting the COO in a fast-paced creative environment.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your responses. Highlight your ability to coordinate meetings, manage schedules, and handle multiple stakeholders effectively.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you've had to maintain discretion and professionalism, especially when dealing with high-profile clients or internal teams.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of the interview. This could include inquiries about the COO's management style, the team's dynamics, or upcoming projects. It shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.