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For Companies At a Glance
- Tasks: Manage diverse tasks for senior leaders, from diary management to high-level document production.
- Company: Join a prestigious global client in the insurance and financial services sector.
- Benefits: Competitive salary up to ÂŁ48,000, hybrid work, and professional development opportunities.
- Why this job: Gain exposure to high-level corporate strategy and enhance your CV with a globally recognised brand.
- Qualifications: Experience at Senior Management level and proficiency in MS Office tools required.
- Other info: Fast-paced, collaborative environment with opportunities for growth and learning.
The predicted salary is between 48000 - 48000 ÂŁ per year.
Location: Southampton / Hybrid
Hours: Monday – Friday 9am – 5pm
Salary: Up to ÂŁ48,000 per annum (D.O.E)
Contract: 6 Month Fixed Term Contract
About The Opportunity
We are currently recruiting on behalf of a prestigious, global client within the insurance and financial services sector. They are seeking a high‑calibre Personal Assistant to join their Executive Support team for a 6‑month fixed‑term contract. This is not a traditional 1:1 support role. Our client operates a sophisticated, agile support model where PAs manage “tickets” and requests coming directly from various senior leadership and UK Executive Team (UKET) members. This is a fast‑paced, high‑visibility position perfect for a PA who enjoys variety and working within a collaborative, modern environment.
The Role
Acting as a key point of contact for the leadership team, you will be responsible for ensuring the smooth execution of departmental objectives. You will manage a diverse range of tasks, from complex diary management to high‑level document production, all while maintaining absolute confidentiality.
Key Responsibilities
- Agile PA Support: Respond to and manage “tickets” and requests from multiple senior members, ensuring high‑priority tasks are addressed efficiently.
- Strategic Diary Management: Proactively manage complex calendars, deciding which meetings take strategic precedence and liaising with other Executive PAs.
- High‑Level Documentation: Build and produce meeting agendas, briefing papers, and professional PowerPoint presentations for strategy meetings.
- Communication Management: Screen and manage verbal and written communications for executive members, acting as a professional gatekeeper.
- Logistics & Events: Arrange travel, accommodation, and venue bookings; provide on‑site support for corporate roadshows and engagement events.
- Operational Administration: Support budget management, process expense claims, and manage the administrative setup for new starters and leavers.
What Our Client is Looking For
Our client requires a proactive professional who can remain calm under pressure and use their initiative to solve problems before they escalate.
Technical & Professional Requirements
- Proven Experience: Significant experience working at Senior Management or Executive level, ideally within a rapidly changing corporate environment.
- Technical Proficiency: Extensive skills in MS Word, PowerPoint, Excel, and Outlook. Experience using Copilot to drive efficiencies is highly desirable.
- Communication Excellence: Exceptional verbal and written skills with the ability to adapt your tone for different audiences.
- Organisational Mastery: The ability to handle multiple conflicting priorities and manage the expectations of senior stakeholders.
- Discretion: A proven track record of handling business‑sensitive and confidential information with total reliability.
Why Apply
This is an excellent chance to add a globally recognised brand to your CV. You will work within a professional PA team that encourages best practice and efficiency, giving you exposure to high‑level corporate strategy and large‑scale project delivery.
PERSONAL ASSISTANT employer: Talentsure
Contact Detail:
Talentsure Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PERSONAL ASSISTANT
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills as a Personal Assistant align with their needs. We want to see that you’re not just a fit on paper but also in practice!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your experience in managing complex tasks and handling high-pressure situations, just like the role requires.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace PERSONAL ASSISTANT
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your experience in managing complex diaries and handling high-level documentation, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for this fast-paced environment. Don’t forget to mention your ability to handle multiple priorities with ease.
Showcase Your Tech Skills: Since technical proficiency is crucial, be sure to mention your experience with MS Office tools, especially PowerPoint and Excel. If you’ve used Copilot or similar tools, give us the details – we love efficiency!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Talentsure
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant role and its unique demands. Familiarise yourself with the agile support model mentioned in the job description, and think about how your past experiences align with managing multiple requests from senior leadership.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed complex diaries or handled high-pressure situations. Highlight your ability to prioritise tasks and manage conflicting priorities, as this is crucial for the role.
✨Demonstrate Communication Excellence
Since communication management is key, practice articulating your thoughts clearly and concisely. Be ready to showcase your verbal and written skills, perhaps by discussing a time when you adapted your communication style for different audiences.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and discretion. Think of scenarios where you had to handle sensitive information or resolve conflicts, and be ready to explain your thought process and the outcomes.