Office Co-Ordinator

PART TIME OFFICE COORDINATOR LOCATION: Swindon SALARY: £32,000 FTC (£19,200 part time) JOB TYPE: Permanent Part time 2/3 days – can be flexible on the hours up to 22.5 hours a week Role Purpose The Office Coordinator is responsible for ensuring the efficient operation of the office by handling a variety of administrative, organisational, and operational tasks. This role requires a detail-oriented, organised individual who can manage multiple duties and provide support to staff and management. The Office Coordinator acts as a key point of contact for office related issues, helping to maintain a positive, productive, and smooth office environment. To live and breathe our values and ensure they are at the heart of all business relationships and decisions. Role Responsibilities Oversee daily office operations, including managing office supplies, equipment, and facilities. Ensure the office is organised, and well-stocked, and maintains a professional atmosphere. Provide administrative assistance to management and staff, including scheduling meetings and managing calendars. Manage relationships with external vendors and service providers (e.g., office supplies, maintenance, IT support), ensuring contracts are up to date and services are being delivered as expected. Coordinate building maintenance, repairs, and office cleanliness. Ensure compliance with safety and health regulations. Assist in organising office events, meetings, and team-building activities. This includes handling logistics, catering, travel arrangements, and booking venues if necessary. Maintain office files, records, and documentation, both digitally and physically, ensuring organisation, accessibility, and security. Provide support for the HR Manager with new hires by assisting with onboarding processes, managing office seating arrangements, and ensuring they have the necessary equipment and tools. Assist with office budget management, tracking office-related expenses, and providing reports to senior management as needed. Help maintain a safe work environment by ensuring that all safety protocols are followed and addressing potential hazards. Administrative tasks such as printing/scanning. Company collateral (i.e. Organisational chart / A-Z telephone list) Required Competencies Accountability – Being accountable for one’s own actions; taking ownership of work. Attention to detail – The ability to process detailed information effectively and consistently. Initiative – The ability to recognise and create opportunities and to act accordingly, rather than starting something and waiting passively for it to happen. Integrity – Adherence to the standards, values and rules of conduct associated with the position and culture within the workplace, being trusted and respected. Planning and Organising – The ability to determine goals and priorities and to assess the actions, time and resources needed to achieve those goals. Stress Management – The ability to work under pressure and in adversity. Organisation Sensitivity – Showing awareness of the consequences of one’s choices, decisions and actions for parts of the entire organisation. Identification from Management – The ability and willingness to understand, accept, and carry out decisions and measures from managers. Skills & Qualifications * Strong communication skills across multiple stakeholders. * PC literacy including Excel, PowerPoint & Word. * Strong organisational skills. * Able to work under pressure at a fast pace with ever-moving timelines. * Ability to multitask and prioritise. Work Hours and Benefits Work Hours: part time 2/3 days – can be flexible on the hours (Based in Swindon) Holiday Entitlement: TBC upon agreed hours Other Benefits: * Company laptop * Long Service Recognition Scheme * Monthly and Annual Employee Awards * Flexible Holiday Purchase Scheme * Death in Service Life Insurance * Wellbeing App * Access to travel and hospitality discounts * Cycle to Work Scheme