Executive Assistant

RESPONSIBILITIES - WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE

• Manage calendars and scheduling requirements for members of the leadership team, ensuring optimal time allocation for meetings, reviews, and strategic engagements.
• Coordinate internal and external meetings, including agenda preparation, pre-reads, and follow-ups.
• Serve as the primary point of contact for the India leadership team’s office, ensuring timely, professional, and effective communication.
• Maintain confidentiality and handle sensitive information with discretion.
• Support planning and logistics for leadership meetings.
• Plan and coordinate end-to-end travel itineraries for the leadership team, including flights, visas, accommodation, and ground transportation.
• Ensure compliance with company travel policies and budget guidelines.
• Draft professional emails, communication notes, presentations, and reports as required.
• Act as a key liaison between the leadership team and internal teams, external partners, and global stakeholders, ensuring seamless coordination and communication.
• Track action items from meetings and ensure timely closure.
• Manage expense reports, reimbursements, and purchase orders in line with company processes.
• Coordinate end-to-end logistics for leadership team events, guest visits, and interactions with global visitors, ensuring seamless planning, communication, and on-ground support.
• Strong problem-solving capability and attention to detail.

SKILLS - THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY

• Bachelor’s degree in business administration or related field.
• 5–10 years of experience as an Executive Assistant or similar role, preferably in a multinational organization.
• Proven experience managing senior leadership schedules.
• Strong proficiency in MS Office (Outlook, PowerPoint, Excel) and virtual collaboration tools.

PERSONAL QUALITIES – SHARE OUR FOUNDER’S PASSION AND ENTREPRENEURIAL FLAIR

• Excellent communication and interpersonal skills.
• Strong time management and multi-tasking abilities.
• High level of professionalism, integrity, and discretion.
• Ability to work independently and manage changing priorities.
• Comfort working across global time zones and supporting senior stakeholders.

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become.
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others.
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance.
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with.
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience.

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity.

Perks of Working for us

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

• Compensation, Paid Time Off & Retirement: Competitive Pay Package, Competitive Holiday/Paid Time Off, plus additional days offered (i.e., volunteer day, allowing you to give back to the community), Retirement/Pension Plan.
• Health & Wellbeing: Medical, Critical Illness, and Life Insurance, Calm Meditation App subscription (free), Employee Assistance Programs, Best-in-class, family-friendly, and inclusive leave policies.
• Additional Benefits: The benefits/perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change. Some benefits may be subject to an employee contribution. Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.