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- Tasks: Provide advanced admin support, manage calendars, and coordinate travel.
- Company: Dynamic corporate environment in Marlborough, MA.
- Benefits: Competitive pay at $27/hour, hybrid work model, and professional growth.
- Why this job: Join a fast-paced team and enhance your organisational skills while making an impact.
- Qualifications: 5+ years of admin experience and strong Microsoft Office skills required.
- Other info: Opportunity to thrive in a busy atmosphere with excellent teamwork.
This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively and maintains multiple calendars of appointments and meetings – attention to detail is important. Coordinates travel itineraries and processes expenses. Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature. Involves appropriate associates from other departments or divisions to resolve issues. Organizes and maintains files, record‑keeping systems, and office layout. Oversees and monitors administrative projects. Performs other duties as required or directed. Organizes meetings (catering, booking rooms, follow up, etc.). Back‑up support to other admins. Manages and administers various documents and spreadsheets. Responsible for creating and updating PowerPoint decks. Acts as proxy for certain systems as needed. Supports meetings, training and conferences with prep and logistics needs. Plans and participates in department initiatives such as leadership meetings. Communicates pertinent information among appropriate departments.
Requirements:
- Administrative experience in a corporate setting required – 5+ years of experience.
- Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast‑paced environment.
- Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
- Excellent communication manner, solid written and verbal communication skills and must be customer service oriented.
- Able to effectively manage confidential and sensitive information.
- Must thrive in a very busy atmosphere.
- Proven success of juggling many things at one time and ability to shift gears and prioritize.
- Willingness to learn, take direction well and be a team player.
- Ability to focus and get the job done while avoiding distractions.
- Former experience scheduling meetings, managing multiple different calendars, arranging travel schedules and processing expenses critical.
- Strong ability to build relationships and collaborate with team members and other admins.
- Great at being resourceful and leveraging relationships to problem solve.
Administrative Assistant in Marlborough employer: TalentBurst
Contact Detail:
TalentBurst Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Marlborough
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about how you’ve managed calendars, organised meetings, or handled confidential information in the past. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Show off your tech skills! Brush up on Microsoft Office, especially PowerPoint and Excel, as these are crucial for the role. Maybe even create a sample presentation to demonstrate your abilities during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community, so make sure to let us know you’re interested!
We think you need these skills to ace Administrative Assistant in Marlborough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience and skills that match the job description. We want to see how your background aligns with our needs, so don’t be shy about showcasing your organisational prowess and multitasking abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Administrative Assistant role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us at StudySmarter.
Showcase Your Tech Skills: Since we rely heavily on Microsoft Office, especially PowerPoint and Excel, make sure to mention your proficiency in these tools. If you have any cool projects or presentations you've worked on, include them to give us a taste of your skills!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do!
How to prepare for a job interview at TalentBurst
✨Know Your Stuff
Before the interview, make sure you’re familiar with the company’s policies and procedures. Brush up on your administrative skills, especially in Microsoft Office, as you'll likely be asked about your experience with PowerPoint, Excel, and Outlook.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple calendars, organised meetings, or coordinated travel itineraries in the past. Highlight your attention to detail and ability to juggle tasks in a fast-paced environment.
✨Communicate Clearly
Since excellent communication is key for this role, practice articulating your thoughts clearly and concisely. Prepare to demonstrate your customer service orientation and how you handle complex or confidential issues.
✨Be a Team Player
Emphasise your ability to collaborate with others and build relationships. Share examples of how you've worked with different departments or supported other admins, showing that you can thrive in a busy atmosphere while being resourceful.
