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- Tasks: Support a finance project by managing supplier information and ensuring accuracy in our ERP system.
- Company: Join a team preparing for the 2026 FIA Formula Oneâ„¢ World Championship.
- Benefits: Earn up to £15 per hour with flexible working hours for a short-term role.
- Why this job: Be part of an exciting project, enhancing your admin skills while contributing to a world-class team.
- Qualifications: Strong organisational skills, attention to detail, and good communication are essential; ERP experience is a plus.
- Other info: This is a temporary role perfect for those who thrive in dynamic environments.
Location: Onsite in Silverstone
Duration: 4 weeks
Rate: Up to £15 per hour (depending on experience)
Are you an organised and proactive administrator who loves keeping things running smoothly? We have a short-term Administrative Assistant opportunity where you’ll play a vital role in supporting an important finance project — helping manage supplier information and ensuring everything is up-to-date and accurate in our ERP system (IFS). Our client is preparing to be on the grid for the 2026 FIA Formula One™ World Championship, and they’re building a world-class team on and off the track. They’re looking for someone reliable and detail-focused to help keep their supplier records organised and payments on track.
What You’ll Be Doing:
- Sending emails to over 500 suppliers to request updated details, including bank information.
- Keeping careful track of responses and following up when needed.
- Accurately entering supplier information into the IFS ERP system.
- Setting up a new payment type within IFS to support supplier payments.
- Making calls to double-check bank details for added security.
- Working closely with the Accounts Payable Supervisor to resolve any issues or data gaps.
What We’re Looking For:
- Excellent organisational and time management skills.
- Strong written and verbal communication — you’ll be comfortable sending professional emails and making polite follow-up calls.
- A high level of attention to detail — you’ll be handling important information.
- Some experience with ERP systems (IFS is a plus) or similar admin databases is helpful but not essential.
- A positive, flexible attitude and the ability to handle repetitive admin tasks accurately and efficiently.
This is a fantastic temporary role for an admin professional who enjoys working with data, communicating with different contacts, and ensuring everything is correct and up-to-date. Ready to lend your admin expertise to an exciting project? Apply now and help us keep things organised behind the scenes!
Administration Assistant employer: Talent Works
Contact Detail:
Talent Works Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the IFS ERP system or similar platforms. Even if you haven't used IFS before, understanding how ERP systems work can give you an edge during discussions and show your willingness to learn.
✨Tip Number 2
Brush up on your email etiquette and communication skills. Since you'll be reaching out to over 500 suppliers, being able to craft clear and professional emails will be crucial in making a good impression.
✨Tip Number 3
Practice your organisational skills by creating a mock-up of how you would track supplier responses. This will not only help you in the role but also demonstrate your proactive approach during any interviews.
✨Tip Number 4
Showcase your attention to detail by preparing examples of how you've successfully managed data in the past. Being able to discuss specific instances where your accuracy made a difference can set you apart from other candidates.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly any roles where you've managed supplier information or worked with ERP systems. Use keywords from the job description to catch the employer's attention.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed similar tasks in the past, such as handling supplier communications or data entry.
Highlight Communication Skills: Since strong written and verbal communication is essential for this role, emphasise your experience in sending professional emails and making follow-up calls. Provide examples of how you've effectively communicated in previous positions.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. Attention to detail is crucial for this role, and your application should reflect that.
How to prepare for a job interview at Talent Works
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to keep things organised and running smoothly, as this is crucial for the role.
✨Demonstrate Attention to Detail
Since you'll be handling important supplier information, it's essential to convey your meticulous nature. Bring up instances where your attention to detail made a significant difference in your previous roles.
✨Communicate Effectively
Practice your verbal and written communication skills before the interview. Be ready to explain how you would handle professional emails and follow-up calls, as these are key components of the job.
✨Familiarise Yourself with ERP Systems
If you have experience with ERP systems, especially IFS, make sure to mention it. If not, do some research on how they work and be ready to discuss your willingness to learn quickly.
