At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and organising events.
- Company: Join a leading healthcare charity making a real difference in people's lives.
- Benefits: Flexible hybrid working, competitive pay, and the chance to work in a meaningful sector.
- Other info: 6-week interim role with excellent networking opportunities in the charity sector.
- Why this job: Be part of a purpose-driven team and enhance your organisational skills in a fast-paced environment.
- Qualifications: Experience as a PA, strong communication skills, and proficiency in Microsoft Office.
We are seeking an experienced and highly organised Personal Assistant to provide dedicated support to a Marketing Director and Head of Digital within a leading healthcare charity. This is an excellent opportunity for a proactive and adaptable PA who thrives in a fast-paced environment and enjoys managing multiple priorities while providing seamless executive support.
The Role
Reporting directly to the Marketing Director and Head of Digital, you will play a key role in ensuring the smooth day-to-day running of their schedules and activities during a busy six-week period.
Key Responsibilities:
- Managing complex and busy diaries for two senior leaders
- Coordinating meetings, appointments and stakeholder engagements
- Organising and supporting internal and external events
- Preparing meeting agendas, scheduling logistics and ensuring effective meeting management
- Coordinating travel and accommodation arrangements where required
- Handling correspondence and communications on behalf of the Directors
- Providing general administrative support to ensure efficient team operations
- Liaising with internal departments and external stakeholders
About You
- Previous experience as a Personal Assistant or Executive Assistant supporting senior executives
- Exceptional diary management and organisational skills
- Experience coordinating events and meetings
- Strong communication and stakeholder management abilities
- Proactive, flexible and able to manage competing priorities
- Excellent attention to detail and a professional approach
- Proficient in Microsoft Office and online meeting platforms
Assignment Details
- Duration: 6 weeks (interim assignment)
- Hours: Monday to Friday, 9:00am – 5:00pm
- Hybrid working: 3 days per week at the organisation's Head Office in Stratford, E15
- Sector: Healthcare Charity
If you are an experienced PA available immediately and looking for a rewarding interim opportunity supporting senior leaders within a purpose-driven organisation, we would love to hear from you.
PA to Marketing Director employer: Talent Staffing
Join a leading healthcare charity that values its employees and fosters a supportive work culture. As a Personal Assistant to the Marketing Director and Head of Digital, you will not only contribute to meaningful projects but also benefit from flexible hybrid working arrangements and opportunities for professional growth within a purpose-driven environment. This role offers a unique chance to make a real impact while enjoying a collaborative atmosphere in Stratford, E15.
StudySmarter Expert Advice🤫
We think this is how you could land PA to Marketing Director
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the charity's mission and values. Show us you’re not just a fit for the role, but also passionate about what we do!
✨Tip Number 3
Practice your diary management skills! You might be asked how you’d handle scheduling conflicts or prioritising tasks, so have some examples ready to impress.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace PA to Marketing Director
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of PA to the Marketing Director. Highlight your experience in managing busy diaries and coordinating meetings, as these are key responsibilities for this position.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive nature and adaptability. Mention specific examples of how you've successfully managed multiple priorities in fast-paced environments.
Showcase Your Communication Skills:Since strong communication is crucial for this role, make sure to demonstrate your abilities in both your CV and cover letter. Use clear and concise language, and don’t forget to mention any experience liaising with stakeholders.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you one step closer to joining our team!
How to prepare for a job interview at Talent Staffing
✨Master the Diary Management
Since the role involves managing complex diaries, make sure to highlight your experience in this area. Prepare examples of how you've successfully organised schedules for busy executives in the past, and be ready to discuss any tools or software you used to streamline the process.
✨Showcase Your Event Coordination Skills
Event management is key in this role, so come armed with specific examples of events you've coordinated. Talk about the challenges you faced and how you overcame them, as well as any feedback you received from stakeholders. This will demonstrate your proactive approach and attention to detail.
✨Communicate Like a Pro
Strong communication skills are essential for liaising with various stakeholders. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview that show your understanding of the role and the organisation's mission.
✨Be Ready for a Fast-Paced Environment
This position requires someone who thrives under pressure. Think of examples where you've successfully managed multiple priorities at once. Be prepared to discuss how you stay organised and maintain focus when things get hectic, as this will resonate well with the interviewers.
