Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage facilities, ensuring smooth operations and compliance with health and safety regulations.
- Company: Leading London-based examining board with a global reach.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity for career growth and involvement in exciting projects.
- Why this job: Join a proactive team and make a real impact in a vibrant educational setting.
- Qualifications: IOSH qualification preferred, with experience in facilities management and health and safety.
Leading London based examining board with an International reach needs capable and proactive Facilities Manager - this is a permanent full time role. You will ensure the smooth running of office, seminar and examination accommodation, manage 2 staff members and also the health and safety policies and procedures.
Responsibilities
- Managing and planning services including office security, maintenance, mail, archiving, cleaning, waste disposal, recycling, stock control, meeting and event set‑ups and room resets.
- Process month‑end reports for the COO to review office usage statistics.
- Ensuring the delivery of housekeeping within the building which has event spaces to book.
- Leading a team of two and delivering a cohesive, safe and effective facilities management service, taking responsibility for the performance management, coaching and development of the Facilities Management team.
- Preparing and managing the department's budget, monitoring and reporting against forecast.
- Assisting the COO with day‑to‑day management of the landlord's service charge budget.
- Ensuring an effective reception service is provided.
- Ensuring compliance with health and safety regulations and ensuring seamless provision of office services functions office associated health and safety to include: fire safety, DSE, manual handling, first aid, PAT, L8.
- Overseeing the management of all external FM contracts, including monitoring, auditing and checking quality and performance.
- Playing an active part in the development, testing and on‑going management of the disaster recovery and business continuity plans as a member of the Business Continuity Working Group.
- Providing a 24/7 first‑line response to incidents and emergencies on site and reacting appropriately.
- Providing an annual Health and Safety report for the Audit & Risk Committee.
- Developing new working practices and implementing changes to improve service delivery and efficiencies.
- Acting as first point of contact for sub‑tenants and help implement arrangements for future sublets.
- Ensuring delivery on all service level agreements.
Qualifications
- IOSH qualification and preferably NEBOSH qualification with experience of delivering in‑house FM services in a medium sized organisation with multiple visitors and events.
- A professional association with the IWFM.
- Experience of managing health and safety including an in‑depth knowledge and understanding of statutory guidance and health and safety within office environment.
- Confident IT skills including MS Office, health and safety applications, CCTV software, storage and archiving systems and room booking systems.
- Problem solving, with a track record of making considered analytical decisions. The ability to keep up to date with new developments and best practice and to apply creativity and innovation.
- First class planning and organisational skills and to be a great communicator.
- Previous experience of tendering for and managing significant external contracts.
- Experience of setting and managing a significant FM budget.
- Previous experience of working in a multi‑tenanted building and working with managing agents.
- Project management experience.
- In‑depth knowledge of disaster recovery and business continuity management systems.
- The ability to work out of office hours including occasional weekends and Bank Holidays is needed.
If you have a NEBOSH qualification that would be a bonus as would experience of managing service charge budgets and previous experience as member of a Disaster Recovery /Business Continuity Team.
Facilities Manager employer: Talent Staffing
Contact Detail:
Talent Staffing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Prepare a portfolio that highlights your previous projects and achievements in facilities management. This can include reports, budgets, or even photos of successful setups. It’s a great way to visually demonstrate your capabilities.
✨Tip Number 3
Ace the interview! Research common interview questions for facilities managers and practice your responses. Be ready to discuss how you handle health and safety regulations, budget management, and team leadership. Confidence is key!
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to tailor your application to highlight your relevant experience and qualifications. Let’s get you that Facilities Manager role!
We think you need these skills to ace Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Manager role. Highlight your experience in managing health and safety, budget management, and team leadership. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how your previous experiences make you the perfect fit for our team. Keep it engaging and relevant to the job description.
Showcase Your Problem-Solving Skills: In your application, don’t forget to mention specific examples where you've successfully solved problems or improved processes. We love seeing candidates who can think on their feet and bring innovative solutions to the table!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you’re keen and ready to join our team at StudySmarter!
How to prepare for a job interview at Talent Staffing
✨Know Your Stuff
Make sure you’re well-versed in the responsibilities listed in the job description. Brush up on your knowledge of health and safety regulations, facilities management best practices, and any relevant software tools. This will show that you’re not just a good fit but also genuinely interested in the role.
✨Showcase Your Leadership Skills
As a Facilities Manager, you'll be leading a team. Prepare examples of how you've successfully managed teams in the past, focusing on coaching, performance management, and creating a cohesive work environment. Be ready to discuss specific challenges you faced and how you overcame them.
✨Budget Talk
Since managing a budget is key for this role, come prepared with examples of how you've handled budgets in previous positions. Discuss any experience you have with monitoring expenses, forecasting, and ensuring compliance with financial guidelines. This will demonstrate your financial acumen.
✨Problem-Solving Scenarios
Expect to be asked about how you handle emergencies or unexpected issues. Think of a few scenarios where you had to think on your feet and resolve a problem quickly. Highlight your analytical decision-making skills and how you ensure safety and compliance in high-pressure situations.