Team Co-ordinator

Team Coordinator | Architectural Firm | Central London | Hybrid Working | £30-36,000

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A renowned architectural firm in Central London is seeking a Team Coordinator to join their vibrant team. This hybrid role offers the chance to work with some of the best architects in the industry while enjoying a supportive and welcoming environment.

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The Role

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This is a permanent, fulltime position reporting directly to the Project Director. You’ll provide essential support to a talented team of 35 architects and play a critical role in the firm’s mission to deliver exceptional architectural projects.

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As a Team Coordinator, you’ll ensure the smooth operation of projects by managing a variety of administrative tasks, including:

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• Organizing schedules and managing email communications

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• Arranging meetings, booking venues, refreshments, and equipment

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• Preparing agendas, presentations, minutes, and reports

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• Setting up internal design and technical reviews

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• Maintaining the document system to ensure accuracy and accessibility

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• Formatting project materials including, letters, memos, and certificates

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• Assisting with design reports using Adobe InDesign, such as importing images and proofreading text

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• Arranging travel, accommodation, car hire,and visas

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• Organizing couriers and deliveries

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• Supporting holiday and absence management

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• Preparing expenses and raising PO numbers

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• Acting as a backup for the Director’s PA and other team members

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About You

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We’re looking for someone proactive, highly organized, and detail oriented. You’ll thrive here if you’re adaptable, enjoy working in a fast-paced environment, and can confidently take initiative.

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• Proven experience in a team support or administrative role

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• Educated to A-Level standard or similar

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• Advanced IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint)

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• Knowledge of Adobe InDesign and Photoshop (preferred)

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• Fast, accurate touch typing (minimum 60wpm)

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You’ll be comfortable handling shifting deadlines, using excellent multitasking abilities, and keeping a cool head under pressure. Our collaborative operations team will provide a supportive and encouraging atmosphere to help you succeed.

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Apply Now

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Take the next step in your career and apply for this Team Co-ordinator vacancy today. We look forward to welcoming you onto the team.