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For Companies At a Glance
- Tasks: Be the friendly face of our global healthcare charity, managing calls and welcoming visitors.
- Company: Join a dynamic team at a charity making a difference in over 40 countries.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and learning.
- Why this job: This role offers a chance to contribute to meaningful work while developing your admin skills.
- Qualifications: Previous administration experience is required; attention to detail is a must!
- Other info: Perfect for those looking to kickstart their career in a supportive and impactful setting.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
We are looking for a Receptionist/Administrator to work in the head office of a global healthcare charity which operates in over 40 countries across the world. The role is busy within a big team and we need a conscientious, friendly person with great attention to detail.
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Main duties-
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- Telephone Calls: answer the main phone, transfer calls and take messages in a professional succinct manner using tact and discretion as required
- Welcome visitors to the building and ensure they are signed in and inform the team member their visitor has arrived
- Deliveries: on arrival of deliveries, contract the team member and ensure the stock is taken to the appropriate location, sort post into pigeon holes and distribute to team
- Approve meeting room bookings on the intranet, arrange for projectors, refreshments and lunch as and when required
- Order office supplies: stationery, leaflets and other publications as and when required
- Typing: including routine correspondence, listings and reports (using Word, Excel & Powerpoint)
- Faxing, filing, photocopying and franking mail
- Provide occasional administrative support to other teams
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You must have administration experience
Receptionist/Administration employer: Talent Staffing Ltd
Contact Detail:
Talent Staffing Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administration
✨Tip Number 1
Familiarize yourself with the healthcare charity sector. Understanding the mission and values of our organization will help you connect with the team and demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your telephone etiquette. Since you'll be handling calls, being able to communicate clearly and professionally is crucial. Consider role-playing scenarios with a friend to build your confidence.
✨Tip Number 3
Brush up on your organizational skills. As a Receptionist/Administrator, you'll need to manage multiple tasks efficiently. Create a mock schedule to practice prioritizing tasks like answering calls, welcoming visitors, and managing supplies.
✨Tip Number 4
Showcase your attention to detail. In your interactions, whether it's through mock interviews or networking, highlight examples where your meticulous nature made a difference in your previous roles.
We think you need these skills to ace Receptionist/Administration
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Understand the key responsibilities and required skills for the Receptionist/Administrator position, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous administration experience. Provide specific examples of tasks you've handled that align with the duties listed in the job description, such as managing phone calls, welcoming visitors, or handling office supplies.
Showcase Your Skills: Make sure to highlight your attention to detail, communication skills, and ability to work in a busy team environment. Use concrete examples to demonstrate these skills in your application.
Craft a Professional Cover Letter: Write a concise and professional cover letter that introduces yourself and explains why you are a great fit for the role. Mention your enthusiasm for working in a global healthcare charity and how your values align with their mission.
How to prepare for a job interview at Talent Staffing Ltd
✨Show Your Communication Skills
As a Receptionist/Administrator, you'll be the first point of contact. Practice clear and professional communication, especially when answering phone calls or welcoming visitors. This will demonstrate your ability to handle the role's responsibilities effectively.
✨Highlight Your Attention to Detail
Given the importance of detail in this role, prepare examples from your past experience where your attention to detail made a difference. Whether it's managing deliveries or sorting post, showcasing this skill will set you apart.
✨Familiarize Yourself with Office Software
Since the job involves typing and using software like Word, Excel, and PowerPoint, brush up on these tools before the interview. Being able to discuss your proficiency will show that you're ready to hit the ground running.
✨Prepare for Teamwork Questions
This position is within a big team, so expect questions about teamwork and collaboration. Think of specific instances where you've worked well with others, as this will illustrate your ability to fit into their dynamic environment.
