Most Private PA roles centre on diary management, dry cleaning, and school runs.
Working directly alongside the Head of the Family Office, you will provide high-level operational support across major private projects in London and internationally.
However, there is one non-negotiable requirement that sets this search apart from every standard private household brief in the market:
Significant, proven experience with high-performance, historic, and collector cars.
The Principal is an avid petrolhead with an exceptional, expanding collection of rare, high-value, and track-focused machinery. This is not a passive display collection. These vehicles are driven, maintained, entered into specialist events, and transported across continents.
We need a sharp, operationally robust Private PA who can manage that world with precision, zero hand-holding, and absolute discretion.
The Remit
High-Performance Fleet Management & Logistics
- Overseeing the active maintenance schedules, MOTs, and detailing regimens for a multi-million-pound collection of hypercars, supercars, and classic collector vehicles.
- Direct liaison with marque specialists, factory teams, and independent restoration workshops across the UK and mainland Europe.
- Managing complex specialist insurance policies, agreed-value renewals, storage contracts, and provenance documentation where an administrative oversight carries six-figure consequences.
- Coordinating specialist international logistics: managing enclosed transport, ATA carnets, customs clearance, and track-day logistics across Europe and beyond.
- Ensuring every vehicle is taxed, tested, and impeccably presented at all times.
Family Office Operations & Special Projects
- Partnering closely with the Head of the Family Office to deliver high-priority personal and commercial projects.
- Acting as a reliable operational filter, solving complex problems before they reach the Principal or Head of Office.
- Managing private aviation bookings, specialist accommodation, and precision multi-leg itineraries around motorsport events, rallies, and family travel.
- Overseeing property logistics, specialist contractor appointments, and private expenditure tracking related to the fleet and wider projects.
Candidate Profile
- Proven experience supporting a UHNW Principal, Single Family Office, or high-profile individual in a dedicated Private PA or operational capacity.
- Demonstrated hands-on fluency in the automotive and high-performance car sphere. You understand vehicle mechanics, workshop workflows, and the difference between standard transport and white-glove enclosed vehicle logistics.
- Exceptional organizational rigor, commercial acumen, and meticulous attention to detail. You spot the small discrepancy in a customs form or workshop invoice instantly.
- Absolute discretion and unflappable composure. You operate with emotional intelligence and thrive in a high-expectation environment where standards are uncompromising.
- Valid UK driving licence with a clean record.
#J-18808-Ljbffr
Private PA (Family Office & High-Performance Car Collection) in City of London employer: Talent Smiths
Join a vibrant team where your role as an EA goes beyond traditional support, allowing you to engage in meaningful work that brings joy to others. With a strong focus on employee wellbeing, flexible working arrangements, and ample opportunities for personal and professional growth, this company fosters a culture of excellence and collaboration. If you're looking for a rewarding career in a financially stable and rapidly growing business, this is the perfect place for you.
