Team Secretary

My client is a leading real estate agency situated in the vibrant area of North London. Their team is dedicated to providing exceptional service to clients seeking to buy, sell, or rent properties in this desirable location and they pride themselves on professionalism, expertise, and commitment to exceeding client expectations.

They are now looking to recruit a highly organised and proactive Team Secretary to join their dynamic team. You will be responsible for providing comprehensive administrative support to the sales and lettings teams, ensuring the smooth and efficient operation of the office.

Your role will involve:

• Acting as the first point of contact for clients, both in person and over the phone, providing excellent customer service and addressing inquiries promptly.
• Assisting in the preparation of property listings, including drafting property descriptions, uploading photos, and creating marketing materials.
• Creating a range of paperwork including instruction letters, offer letters, memorandum of sale, tenancy agreements and renewal paperwork.
• Compiling Anti Money laundering checks for the money laundering officer to sign off.
• Handling incoming and outgoing correspondence, including emails, letters, and packages, and ensuring timely responses.
• Maintaining accurate and up-to-date records of client information, property listings, and transactions using internal database systems.
• Assisting with administrative tasks such as filing, photocopying, scanning, and data entry to support the smooth operation of the office.
• Coordinating with external suppliers and service providers as needed, such as photographers, contractors, and cleaners.
• Assisting with ad-hoc projects and tasks as assigned by the office manager or senior team members.

You will be the ideal candidate due to your:

• Proven experience in a similar administrative role within the real estate or property industry.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and experience with database management systems.
• Outstanding communication and interpersonal skills, with a professional and friendly demeanour.
• Ability to work effectively both independently and as part of a team in a fast-paced environment.
• Proactive approach to problem-solving and ability to handle multiple tasks simultaneously.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.

If you have a background in real estate/property administration and are looking for a new challenge within a vibrant environment then this could be the role for you.