Finance Manager in Wallingford

Finance Manager | Wallingford Town Centre | Full Time | upto £40,000 DOE
Working

Hours: Monday to Friday, 8:30 am – 5:00 pm, with one hour unpaid lunch (37.5 hours per week)
Our client is a small but growing business operating across design and landscaping, and care and development.

They are looking for a Finance Manager to support the Directors with financial management, bookkeeping and business administration, helping to improve processes and support the continued growth of the business.

The Role
This is a pivotal role working closely with the Directors and Projects and Contracts Manager.

You will take responsibility for day-to-day bookkeeping and provide financial management support, bringing these functions in-house and helping the Directors step back from daily financial administration.

The role would suit someone with a sound accounting or bookkeeping background, excellent Xero knowledge and strong IT skills.

You will need to be a fast learner who can quickly understand the business and its systems, with a proactive, can-do attitude and an enthusiasm for problem-solving and improving processes.

Key Responsibilities
Accounting and Bookkeeping

• Process supplier bills, reconcile financial transactions and complete monthly bank reconciliations using Xero
• Handle client account queries and process supplier payments through online banking and Telleroo
• Prepare project costings using Xero Projects and Excel in collaboration with the Designer and Projects and Contracts Manager
• Monitor overheads and day-rate break-even points, recommending adjustments where appropriate
• Set up and maintain stock management systems and supplier cost databases
• Prepare and issue quotations, client invoices, receipts and statements, monitor payments and undertake credit control
• Prepare intercompany recharge invoices between the two businesses
• Liaise with the accountant to provide accurate monthly financial information for profit and loss reports and year-end management accounts
• Process annual P11D submissions and respond to HMRC queries and requests for information
• Produce post-project profit and loss reports for management review
• Maintain weekly cash-flow reports and support cash-flow forecasting across both businesses
• Support monthly payroll processing, check payroll information and coordinate payments through Telleroo
• Support the Operations Support Coordinator with Care & Development finances and Xero queries
• Monitor Care & Development contract revenue and oversee the Direct Debit process
• Manage accurate data transfers between Xero and third-party software, including estimating tools and Monday
• Maintain supplier and materials databases in conjunction with the Operations and Logistics Supervisor
• Establish trade accounts with key suppliers and negotiate standard discounts and credit terms
• Business Improvement and Strategic Projects
• Assist with the development and implementation of a company bonus scheme
• Support the review and development of annual pricing strategies and overhead analysis
• Review vehicle fleet and public liability insurance annually and manage renewals
• Undertake business rates reviews across two properties
• Identify opportunities to improve financial processes, systems and business efficiency

Essential

• Relevant bookkeeping or accountancy qualifications
• Excellent knowledge of Xero and strong IT skills
• A fast learner who can quickly understand a business, its processes and systems
• A proactive, can-do attitude with enthusiasm for problem-solving and developing improved business systems
• Strong organisational skills and attention to detail
• Ability to manage competing priorities, meet deadlines and adapt to changing requirements
• Excellent communication and interpersonal skills, with the ability to build positive relationships with colleagues, clients and external contacts
• Discretion when handling confidential financial information
• Ability to work closely with the Directors and Projects and Contracts Manager while taking ownership of day-to-day responsibilities
• Applicants must have the right to work in the UK, as sponsorship is not available for this role

Desirable

• Experience in the landscaping, horticultural or construction industry
• Experience using Xero Projects and Monday or similar CRM and project management systems
• Previous experience preparing financial reports, cash-flow forecasts and project costings
• Knowledge of payroll administration, HMRC submissions and credit control
• A full, clean and valid driving licence
• What's In It For You
• 28 days' annual leave, increasing by one day after two years of service and by a further day each year up to five years of service
• An additional two to three days at Christmas, depending on when Christmas falls
• One additional Nature Day to connect with nature
• Discretionary Christmas bonus
• Company medical insurance through Vitality
• Workplace pension
• Health and wellbeing programme
• Cycle to work scheme
• Flexible working, with up to 20% of working time permitted remotely
• Company induction, including training on current business systems
• Opportunity to progress into a senior management position

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