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- Tasks: Support senior leaders in a dynamic film industry environment with administrative and business tasks.
- Company: Join Panavision, a leading provider of innovative solutions for filmmakers.
- Benefits: Gain hands-on experience, work in a creative field, and develop your professional skills.
- Why this job: Be at the heart of filmmaking, managing key projects and supporting top executives.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and a passion for the film industry.
- Other info: Exciting opportunity for growth in a fast-paced, creative environment.
The predicted salary is between 28800 - 43200 £ per year.
Panavision is the world-class provider of end-to-end solutions that power the creative vision of filmmakers. Panavision's offerings include optics, proprietary camera and lighting systems, and state-of-the-art post-production services. The role is based on-site at the Camera Division Head Office in Greenford and involves partnering with senior leaders within Panavision Europe.
This is a high-exposure, hands-on opportunity that requires confidence in managing upwards to ensure the Managing Director's time and focus is spent on the most important, strategic business matters. The successful candidate will provide vital administrative and business support, serving as the main point of contact for the Group Finance Director and the wider Senior Management Team.
What You’ll Do- Executive Partnership & Business Support: Proactively manage the MD's forward planning and priorities to ensure optimal productivity and preparedness for all strategic commitments. Act as the primary administrative partner to the MD and Group FD, managing sensitive correspondence and key business needs with discretion. Serve as the first point of contact for all incoming calls and visitors for the senior leadership team. Manage and process expense reports for the MD and FD.
- Organisational Management: Take full ownership of and proactively manage the MD's complex, global calendar, confidently challenging and restructuring priorities to align with strategic goals. Coordinate and manage all internal and external meetings (e.g., Board, Departmental, Industry), including arranging high-profile off-site events, catering, and corporate gifts. Produce accurate and confidential minutes for key meetings and drive follow-up to ensure action points are completed by the appropriate people. Coordinate all travel logistics, including hotel and transport, supporting itinerary creation with the MD.
- Projects, Analysis & Compliance: Prepare high-quality board decks and executive presentations on behalf of the MD. Utilise analytical skills to conduct project research, compile statistics, and create high-quality reports (including graphs, charts, and presentations) as requested by the MD and FD. Set up and maintain a secure digital archive of all company legal, management, and compliance documents.
- Demonstrable experience as an Executive Assistant supporting senior leadership, ideally from a finance or sales background.
- Strong commercial awareness and engagement in the business, with a genuine interest in the operations and strategic goals of a global organisation.
- Experience or familiarity with the film, production, or entertainment industry is a distinct advantage.
- Proactive, self-motivated, and confident approach for managing upwards and working in a fast-paced environment.
- Exceptional organisational, project management, and problem-solving skills.
- Meticulous attention to detail and professional presentation in all written and verbal communication.
- Proven ability to discreetly handle confidential and commercially sensitive information across legal and financial contexts.
- Fully proficient in the MS Office suite (Excel, PowerPoint, Word) and highly capable of learning new IT applications quickly.
If you are a highly organised professional ready to partner with senior leaders in the exciting world of filmmaking, apply today to join the Panavision team!
Executive Assistant - Panavision London employer: Tal Arc - Architecture | Design
Contact Detail:
Tal Arc - Architecture | Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Panavision London
✨Tip Number 1
Network like a pro! Reach out to people in the film and production industry, especially those connected to Panavision. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching Panavision's projects and values. Show us you’re not just another candidate; demonstrate your passion for the filmmaking world and how you can contribute to their vision.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills as an Executive Assistant can help the Managing Director focus on strategic matters. Confidence is key, so let us see your enthusiasm!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Panavision team.
We think you need these skills to ace Executive Assistant - Panavision London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role at Panavision. Highlight your experience supporting senior leaders and any relevant skills that match the job description, like project management and organisational skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the film industry. Mention specific experiences that demonstrate your ability to manage complex calendars and handle sensitive information.
Showcase Your Skills: Don’t forget to showcase your proficiency in MS Office and any other relevant tools. If you have experience creating presentations or reports, mention that too! We want to see how you can contribute to the team.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Tal Arc - Architecture | Design
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Panavision. Familiarise yourself with their products and services, especially in the film and production industry. This will help you demonstrate your genuine interest and how your skills align with their strategic goals.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex calendars or coordinated high-profile meetings in the past. Highlight your attention to detail and ability to handle sensitive information, as these are crucial for the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you manage upwards. Think of scenarios where you had to prioritise tasks or deal with unexpected changes, and be ready to explain your thought process and outcomes.
✨Practice Professional Communication
Since you'll be the first point of contact for senior leaders, practice clear and professional communication. Prepare to discuss how you would handle incoming calls or visitors, ensuring you convey confidence and discretion in your responses.
