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For Companies At a Glance
- Tasks: Support senior leaders in a dynamic film industry environment with administrative and business tasks.
- Company: Join Panavision, a leading provider of innovative solutions for filmmakers.
- Benefits: Competitive salary, hands-on experience, and opportunities to work on exciting projects.
- Why this job: Be at the heart of filmmaking, managing key priorities and making impactful contributions.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and a passion for the film industry.
- Other info: Fast-paced environment with opportunities for professional growth and development.
The predicted salary is between 28800 - 43200 £ per year.
Panavision is the world-class provider of end-to-end solutions that power the creative vision of filmmakers. The role is based on-site at the Camera Division Head Office in Greenford and involves partnering with senior leaders within Panavision Europe. This is a high-exposure, hands-on opportunity that requires confidence in managing upwards to ensure the Managing Director’s time and focus is spent on the most important, strategic business matters. The successful candidate will provide vital administrative and business support, serving as the main point of contact for the Group Finance Director and the wider Senior Management Team.
What Youll Do
- Executive Partnership & Business Support: Proactively manage the MD’s forward planning and priorities to ensure optimal productivity and preparedness for all strategic commitments. Act as the primary administrative partner to the MD and Group FD, managing sensitive correspondence and key business needs with discretion. Serve as the first point of contact for all incoming calls and visitors for the senior leadership team. Manage and process expense reports for the MD and FD.
- Organisational Management: Take full ownership of and proactively manage the MD’s complex, global calendar, confidently challenging and restructuring priorities to align with strategic goals. Coordinate and manage all internal and external meetings (e.g., Board, Departmental, Industry), including arranging high-profile off-site events, catering, and corporate gifts. Produce accurate and confidential minutes for key meetings and drive follow-up to ensure action points are completed by the appropriate people. Coordinate all travel logistics, including hotel and transport, supporting itinerary creation with the MD.
- Projects, Analysis & Compliance: Prepare high-quality board decks and executive presentations on behalf of the MD. Utilise analytical skills to conduct project research, compile statistics, and create high-quality reports (including graphs, charts, and presentations) as requested by the MD and FD. Set up and maintain a secure digital archive of all company legal, management, and compliance documents.
What youll bring
- Demonstrable experience as an Executive Assistant supporting senior leadership, ideally from a finance or sales background.
- Strong commercial awareness and engagement in the business, with a genuine interest in the operations and strategic goals of a global organisation.
- Experience or familiarity with the film, production, or entertainment industry is a distinct advantage.
- Proactive, self-motivated, and confident approach for managing upwards and working in a fast-paced environment.
- Exceptional organisational, project management, and problem-solving skills.
- Meticulous attention to detail and professional presentation in all written and verbal communication.
- Proven ability to discreetly handle confidential and commercially sensitive information across legal and financial contexts.
- Fully proficient in the MS Office suite (Excel, PowerPoint, Word) and highly capable of learning new IT applications quickly.
If you are a highly organised professional ready to partner with senior leaders in the exciting world of filmmaking, apply today to join the Panavision team!
Executive Assistant - Panavision London employer: Tal Arc - Architecture | Design
Contact Detail:
Tal Arc - Architecture | Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Panavision London
✨Tip Number 1
Network like a pro! Reach out to people in the film and production industry, especially those connected to Panavision. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your organisational and project management abilities. This is your chance to shine beyond the written application.
✨Tip Number 3
Be proactive! If you get an interview, research the company inside out. Know their projects, values, and recent news. This shows you're genuinely interested and ready to contribute.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining the Panavision team directly.
We think you need these skills to ace Executive Assistant - Panavision London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role at Panavision. Highlight your experience supporting senior leaders and any relevant skills that align with the job description, like project management and organisational skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your genuine interest in the film and production industry, and explain how your background makes you the perfect fit for this role. Don’t forget to mention your proactive approach!
Showcase Your Skills: In your application, be sure to showcase your proficiency in MS Office and any other relevant IT applications. Mention specific examples of how you've used these tools to manage complex tasks or projects effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensure it gets the attention it deserves. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Tal Arc - Architecture | Design
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Panavision. Familiarise yourself with their products and services, especially in the film and production industry. This will help you demonstrate your genuine interest and how your skills align with their strategic goals.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex calendars or coordinated high-profile meetings in the past. Highlight your attention to detail and ability to handle sensitive information discreetly, as these are crucial for the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you manage upwards. Think of scenarios where you had to prioritise tasks or deal with unexpected changes, and be ready to explain your thought process and outcomes.
✨Practice Professional Communication
Since you'll be the first point of contact for senior leaders, practice your verbal and written communication skills. Be clear and concise in your responses during the interview, and consider preparing a few thoughtful questions to ask them about the company culture and expectations.
