Assets Coordinator

As an Asset Coordinator you will play a crucial role in ensuring the seamless flow of equipment and resources. Your responsibilities include meticulously tracking, organizing, and distributing assets, equipment, and materials to various event locations. You will collaborate with production teams, vendors, and project managers to ensure timely asset availability, maintenance, and returns. Additionally, you’ll play a key role in maintaining accurate asset records and contributing to the overall success and efficiency of our live events. If you’re detail-oriented, organized, and passionate about supporting the live event industry, we invite you to be a vital part of our team.

Responsibilities & Expectations:

• Translating Bills of Material, drawings, and informal requests into accurate RentalWorks quotes and orders.
• Creating shortage reports delivered to project managers and estimators regarding upcoming events.
• Acting as a subject matter expert for asset capabilities and historical uses to inform project design.
• Developing forecasts showing asset shortages and surpluses based on details such as usage in previous touring cycles.
• Communicating with all other departments throughout TAIT to ensure asset repairs, production, and delivery.
• Developing and documenting processes related to all aspects of the asset lifecycle.
• Communicating clearly in verbal and written form to educate other employees regarding how assets function and interact with one another to create systems.
• Generating demands in company ERP system to create new assets and purchase needed parts.
• Engaging with external vendors to source and specify asset purchases.
• Promoting under-utilized assets to maximize company profit.
• Creating and managing orders within the RentalWorks database which include accurate project dates, responsible parties, and changes to gear configurations.
• Producing regular reports and appropriate follow-up to ensure accurate database information regarding physical location and operational status of gear.
• Generating and running project planning meetings and representing the Asset Department in meetings throughout the TAIT Project Process.
• Managing and creating documentation related to assets.
• Contributing to design and specification of future products to ensure adherence to company asset strategy.
• Coordinating asset transfers between international asset teams.
• Adhering to all company safety policies and procedures.
• Attending meetings, seminars, and training sessions as required.
• Performing assigned duties according to the policies and expectations prescribed by the company.

Required Qualifications:

• Familiarity with basic mechanical and electrical systems.
• Proficient experience in entertainment or similar fast-paced industry.
• Confidence using software such as MS Office (Excel, Word, Project), Box, SharePoint, Epicor, SAP, Slack.

Education:

• HS Diploma/ G.E.D. equivalent, with preference for bachelor’s degree in relevant field such as theater, business, or supply chain management.

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision. The employee regularly operates a computer, including typing, using a mouse or keyboard, and viewing the screen for extended periods. While the role does not require regular lifting or physical exertion, there may be occasional onboarding programs or training opportunities that create opportunities for more exposure to physical tasks or new environments (sites, venues, etc.).

Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises. Work environment involves some exposure to hazards or physical risks which require following basic safety precautions. Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes safety glasses, reflective vest, ear plugs, safety toed shoes, and other PPE as required by the location.

The company is committed to providing reasonable accommodation for individuals with physical limitations or disabilities. If there are specific physical needs related to lifting, walking, or any other task, candidates are encouraged to discuss their requirements during the hiring process. The organization will make every effort to accommodate these needs to ensure equal opportunities for all employees.