At a Glance
- Tasks: Coordinate clinician schedules, handle client calls, and support administrative tasks.
- Company: Join a dynamic Occupational Health team in Aberdeen.
- Benefits: Enjoy private medical insurance, enhanced leave, and a supportive work environment.
- Other info: Great career growth opportunities and a friendly workplace culture.
- Why this job: Be part of a fast-paced team making a real difference in healthcare.
- Qualifications: Strong Microsoft skills and customer service experience preferred.
The predicted salary is between 25000 - 27000 £ per year.
We’re looking for an OH Administrator to join our Occupational Health team in Aberdeen, on a full-time permanent basis. The role is based on-site in Aberdeen, working Monday-Friday during office hours.
As an OH Administrator you will play a vital role in coordinating and maintaining clinicians’ diaries, handling calls from clients and patients, producing reports and statistics, and supporting various administrative tasks within the organisation. The role contributes to the smooth operation of our medical services, ensuring excellent service delivery to our clients.
This is an exciting, fast-paced opportunity, that will see you play a key role in a multi-disciplinary team. Previous experience of working within an administrative function in occupational health would be highly advantageous, but not required.
The starting salary for the role is £25,000, increasing to £27,000 upon successful completion of a three-month probationary period.
What you will do:
- Coordinate and maintain clinicians’ diaries, ensuring efficient scheduling and allocation of appointments, visits, and medevacs.
- Utilise the OH booking system to manage and update clinician diaries, ensuring accurate and up-to-date information.
- Handle incoming calls from clients and patients, providing professional and courteous assistance, and directing calls to the appropriate personnel.
- Assist with general administrative duties such as data entry, filing, and record-keeping, ensuring accuracy and confidentiality.
- Coordinate medevacs, liaising with relevant parties to ensure prompt and efficient medical evacuation procedures.
- Prepare and send reports to clients, adhering to company protocols and maintaining confidentiality.
- Coordinate offsite visits by clinicians, arranging travel, accommodation, and any necessary logistics in collaboration with the team.
About you:
- You will have an excellent knowledge of all Microsoft software, including Outlook, Word, and Excel.
- Previous customer service experience, with a desire to deliver an outstanding customer experience.
- Excellent time management, interpersonal and communication skills.
- Hold the ability to prioritise and manage workload effectively.
- Previous experience within an administrative function.
What's in it for you:
- Private Medical Insurance
- Company Pension Scheme
- Enhanced Annual Leave
- Parental Leave (Various)
- Onsite Parking
- Employee Assistance Programme (for health, wellbeing and financial assistance)
- Enhanced Maternity leave
- Family and Friends discount on TAC Services
OH Administrator employer: TAC Worldwide Companies
Join our dynamic Occupational Health team in Aberdeen, where we prioritise employee wellbeing and professional growth. As an OH Administrator, you'll benefit from a supportive work culture that values collaboration and excellence, alongside competitive perks such as private medical insurance, enhanced annual leave, and a company pension scheme. This role not only offers a chance to make a meaningful impact within a multi-disciplinary team but also provides opportunities for personal development in a fast-paced environment.
StudySmarter Expert Advice🤫
We think this is how you could land OH Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like TAC Worldwide Companies.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at TAC Worldwide Companies.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like TAC Worldwide Companies, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace OH Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at TAC Worldwide Companies.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at TAC Worldwide Companies.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to TAC Worldwide Companies. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at TAC Worldwide Companies. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at TAC Worldwide Companies
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research TAC Worldwide Companies’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
