At a Glance
- Tasks: Deliver top-notch customer service and manage daily office operations.
- Company: Join a dynamic tech company in London with a focus on employee experience.
- Benefits: Enjoy 25 days holiday, free meals, health insurance, and stock options.
- Other info: Great opportunities for growth in a diverse and inclusive environment.
- Why this job: Be the heartbeat of the office and make a real difference for your colleagues.
- Qualifications: 2+ years as an office coordinator, ideally in a tech setting.
The predicted salary is between 30000 - 40000 € per year.
The role reports to the London Office Team Lead and supports approximately 250 employees in the EMEA region. The Office Coordinator delivers excellent customer service, manages day-to-day operations, and maintains an environment where employees can be productive and enjoy themselves.
Responsibilities
- Deliver excellent customer service while managing all day-to-day operations.
- Maintain and organize the office/work environment.
- Be the primary point of contact for employees, clients, and visitors; greet visitors, triage requests, manage appointment calendars, and forward phone calls.
- Maintain security procedures and control access (monitor logbook, issue visitor badges).
- Keep office supplies and IT equipment inventory and manage the fully-stocked kitchen.
- Plan and coordinate ad-hoc projects and events such as office lunches, annual parties, and other company functions.
Qualifications
- 2+ years of experience as an office coordinator, ideally in a tech environment with a front office and receptionist role.
- Hands-on mentality: willing to take on any task and contribute to the success of the employee experience and Office Admin team.
- Strong prioritization skills with the ability to manage multiple requests.
- Proactive and resourceful in dealing with issues and anticipating future needs.
- Experience booking travel and sourcing new vendors cost-effectively.
- Ability to lift 15–20 lb items for office maintenance.
Preferred Skills
- Knowledge of Google Workspace.
- Familiarity with Adobe Photoshop.
Benefits
- 25 days holiday.
- Excellent health insurance.
- Free breakfast and lunch every day.
- Stock options.
- Perkbox program.
EEO Statement
Taboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need.
Office Coordinator, London employer: Taboola
Taboola is an exceptional employer that prioritises employee well-being and satisfaction, offering a vibrant work culture in the heart of London. With benefits like 25 days of holiday, excellent health insurance, and daily free meals, employees are supported both personally and professionally. The company fosters growth through diverse opportunities and values inclusivity, making it a rewarding place for those looking to thrive in a dynamic tech environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator, London
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you’re not just a fit for the role, but also for the team. We love candidates who align with our vibe!
✨Tip Number 3
Practice your customer service skills! As an Office Coordinator, you'll be the go-to person. Role-play common scenarios with a friend to boost your confidence and show us your problem-solving skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in our minds and shows us you’re genuinely interested in the position. Plus, it’s just good manners!
We think you need these skills to ace Office Coordinator, London
Some tips for your application 🫡
Show Your Customer Service Skills:Since the role is all about delivering excellent customer service, make sure to highlight any relevant experience you have in this area. We want to see how you've gone above and beyond to help others in your previous roles.
Keep It Organised:As an Office Coordinator, organisation is key! When you write your application, structure it clearly and concisely. Use bullet points where necessary to make it easy for us to read and find the important bits.
Be Proactive:We love a proactive attitude! In your application, share examples of how you've anticipated needs or solved problems before they became issues. This will show us that you're ready to take on the challenges of the role.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join the StudySmarter team!
How to prepare for a job interview at Taboola
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the responsibilities listed in the job description, especially around customer service and day-to-day operations. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
As an Office Coordinator, organisation is key. Prepare examples of how you've successfully managed office environments or coordinated events in the past. Bring up specific instances where your prioritisation skills made a difference, as this will demonstrate your hands-on mentality and resourcefulness.
✨Be Ready to Discuss Tech Tools
Since the role is in a tech environment, brush up on your knowledge of Google Workspace and any other relevant tools. If you have experience with Adobe Photoshop, mention it! Being able to discuss these tools confidently will show that you’re ready to hit the ground running.
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and future projects. This not only shows your interest in the role but also helps you gauge if the company is the right fit for you. Plus, it’s a great way to engage with your interviewers!
