Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Chairperson and Board with efficient administration and PA tasks.
- Company: TÅ· Hafan provides compassionate care for children with life-shortening conditions and their families.
- Benefits: Enjoy 30 days holiday, hybrid working, wellbeing support, and discounts on gym memberships.
- Why this job: Make a real impact in families' lives while working in a supportive and caring environment.
- Qualifications: Must be organised, proactive, and have strong admin skills with experience at senior management level.
- Other info: Flexible working days and a commitment to diversity and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
We have a great opportunity for an experienced Board Secretary/ PA to join TÅ· Hafan.
About the role:
The Board Secretary will provide comprehensive, efficient, and professional administration and PA support to the Chairperson and the Board of trustees, enabling trustees to manage the administration of the Charity and discharge their governance duties, in compliance with legal and regulatory requirements.
About You:
As the Board Secretary you will be highly organised, proactive, and confident in using your own initiative while also being able to take direction. You will have excellent administration skills and meticulous attention to detail along with demonstrable experience providing effective administration and PA support at Board or senior management level. The nature of the role requires the post-holder to have a high standard of verbal and written communication skills, and the ability to be exceptionally discreet and tactful, always maintaining the highest levels of confidentiality.
The Charity has hybrid working in place, and the post-holder will be required to work on-site 2 days per week, typically a Wednesday and Thursday, with flexibility on the other day to meet the needs of the Chairperson and Board.
The benefits of working for TÅ· Hafan include:
- Holiday entitlement of 30 days (rising to 32 days with service) plus Bank Holidays (pro-rata to part-time hours)
- A Group Personal Pension Scheme with an employer contribution of 5%
- Life assurance (death in service benefit)
- Wellbeing support - employee assistance program, which provides a range of free services including counselling, financial and legal support.
- Unlimited access to a 24/7 online GP as well as a range of other health experts
- Healthcare Cash Plan – claim back the cost for appointments and treatment such as dental, optical or physio
- Cycle to work, technology, mobile phone and will writing schemes
- Discounted gym membership and shopping discounts (including 25% off all purchases from any Ty Hafan Retail shop)
- Hybrid working, and when onsite free, secured parking.
About us:
TÅ· Hafan's ambition is that when a child's life will be short, no family should have to live it on their own. Sadly, we know that thousands of families in Wales are struggling alone through fear, exhaustion and uncertainty that comes with caring for a child whose life will be short. We believe that no family should have to live this on their own and we are determined to walk alongside every family through life, death and beyond.
At TÅ· Hafan we are experts at caring for children with life-shortening conditions and our services support families in our hospice, in community settings, local hospitals and in families' homes. We understand that the needs of each child and their family are unique, and we know that caring for a child with a life-shortening condition is often extremely demanding. Our aim is to make sure that no one is doing this alone. Our colleagues, volunteers and supporters are crucial in the delivery of our ambition - we know that everyone plays a huge part in making sure that no family faces their child's short life alone.
Our Vision: A Wales where every child with a life-shortening condition lives a fulfilling life, supported with the compassion and specialist care they and their family need.
Our Purpose: No family should have to face the unimaginable loss of their child alone. With children and families at the heart of all we do, at end of life, through bereavement and beyond.
Our Values: Demonstrating compassion, Providing excellent service, Working together and Taking ownership.
Further information:
To apply, please visit: https://careers.tyhafan.org/vacancy/board-secretary-personal-assistant-585412.html. For any queries regarding the role, please email careers@tyhafan.org.
Please Note: all applications and interviews will be assessed using the person specification included within the job description. This role is subject to the outcome of a basic DBS (Disclosure and Barring Service) check, two satisfactory references and pre-employment medical clearance. We may close the vacancy earlier should sufficient applications be received. TÅ· Hafan is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.
Board Secretary (Personal Assistant) employer: Tŷ Hafan
Contact Detail:
Tŷ Hafan Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Board Secretary (Personal Assistant)
✨Tip Number 1
Familiarise yourself with the mission and values of TÅ· Hafan. Understanding their commitment to supporting families with children who have life-shortening conditions will help you align your responses during any discussions or interviews.
✨Tip Number 2
Highlight your experience in providing administrative support at a senior level. Be prepared to discuss specific examples where your organisational skills and attention to detail made a significant impact on the efficiency of a board or management team.
✨Tip Number 3
Demonstrate your communication skills by preparing thoughtful questions for the interview. This shows your interest in the role and helps you assess if the organisation's culture aligns with your values.
✨Tip Number 4
Network with current or former employees of TÅ· Hafan, if possible. They can provide valuable insights into the work environment and expectations, which can help you tailor your approach when applying.
We think you need these skills to ace Board Secretary (Personal Assistant)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administration and PA support, particularly at Board or senior management level. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of TÅ· Hafan's mission and values. Explain why you are passionate about the role and how your skills align with the requirements outlined in the job description.
Showcase Communication Skills: Since the role requires high verbal and written communication skills, ensure your application is free from errors and clearly structured. Consider including a brief example of a situation where your communication skills made a positive impact.
Highlight Discretion and Confidentiality: Given the nature of the role, emphasise your ability to handle sensitive information discreetly. You might want to include a brief anecdote that illustrates your experience in maintaining confidentiality in a professional setting.
How to prepare for a job interview at Tŷ Hafan
✨Showcase Your Organisational Skills
As a Board Secretary, being highly organised is crucial. Prepare examples from your past experiences where your organisational skills made a significant impact. This could include managing schedules, coordinating meetings, or handling multiple tasks efficiently.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your ability to handle confidential information discreetly. Be ready to discuss situations where you maintained confidentiality and how you approach sensitive topics with tact.
✨Highlight Your Communication Skills
Excellent verbal and written communication skills are essential for this position. Prepare to discuss how you've effectively communicated with senior management or boards in the past, and consider bringing examples of written correspondence that showcase your professionalism.
✨Understand the Charity's Mission
Familiarise yourself with TÅ· Hafan's mission and values. During the interview, express your understanding of their work and how your personal values align with theirs. This shows genuine interest and commitment to the role and the organisation.
