Executive assistant to director

Location: Llanelli, South Wales

Salary: £28,000 – £30,000 per annum (dependent on experience)

Hours: Full Time, Monday to Friday (40 hours per week)

Company: T M Group Ltd

T M Group Ltd is seeking a highly organised, professional, and proactive Executive Assistant to provide direct support to the Director across a diverse group of businesses operating within construction, civil engineering, grounds maintenance, facilities management, and property sectors.

This is a fast-paced and varied position requiring exceptional organisational skills, attention to detail, and the ability to manage sensitive information with complete confidentiality. The successful candidate will become a key member of the leadership team, helping to ensure the smooth day-to-day operation of the Directors activities and wider business functions.

Key Responsibilities

• Managing the Directors diary, appointments, and travel arrangements.
• Screening and prioritising emails, telephone calls, and correspondence.
• Preparing professional reports, presentations, meeting minutes, and business documents.
• Assisting with tender submissions, proposals, contracts, and commercial documentation.
• Coordinating meetings with clients, suppliers, consultants, and stakeholders.
• Monitoring actions arising from meetings and ensuring completion.
• Managing confidential company records and maintaining filing systems.
• Supporting recruitment, onboarding, and HR administration.
• Assisting with company compliance documentation and certifications.
• Liaising with internal departments to ensure tasks are completed efficiently.
• Producing management reports and helping track key business performance metrics.
• Providing general administrative support to the Director and senior management team.

Essential Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Senior Administrator.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• High level of discretion and professionalism.
• Ability to work independently and prioritise workloads effectively.
• Excellent Microsoft Office skills, particularly Word, Excel, Outlook, and Teams.
• Ability to manage multiple projects simultaneously.
• Full UK Driving Licence preferred.

Desirable Experience

• Experience within construction, engineering, utilities, facilities management, or property sectors.
• Experience preparing tender documents, quotations, or commercial reports.
• Familiarity with contract administration and project documentation.

What We Offer

• Competitive salary of £28,000–£30,000 per annum.
• 28 days annual leave including bank holidays.
• Company pension scheme.
• Career development opportunities within a growing group of businesses.
• Supportive and professional working environment.
• Exposure to major infrastructure, construction, and commercial projects.
• Opportunity to work directly alongside senior leadership and influence business growth.

You will be a highly motivated individual who thrives in a busy environment and takes pride in keeping operations organised and running smoothly. You will have a professional approach, excellent attention to detail, and the confidence to communicate with clients, suppliers, and senior stakeholders alike.

• To apply, please submit your CV together with a covering letter outlining your experience and suitability for the role.