Programme Management Officer

Role Overview

We are seeking a motivated and detail-oriented Programme Management Officer to join the ETC Secretariat. This role is ideal for a strong early-career professional with a few years of work experience who is eager to grow in a fast-paced, high-impact environment. The PMO Officer will play a central role in managing ETC operations, supporting member engagement, and overseeing budget planning and financial processes.

Key Responsibilities

• Manage the PMO inboxes, ensuring timely and professional responses to member enquiries.
• Coordinate with analytical and communications teams to address subject-specific queries.
• Coordinate the member renewal process, including conducting annual member revenue checks, follow-up with members, and preparation of renewal documentation in collaboration with finance and legal teams.
• Maintain and update the Member Engagement Tracker and Contact Database, ensuring accurate and up-to-date records of member participation and follow-ups.
• Onboard new ETC Commissioners and Representatives, ensuring smooth integration into ETC activities.
• Upload and manage content on the ETC Member Portal, including meeting materials and event listings.
• Support planning of key ETC activities, including identifying suitable dates, providing recommendations, and ensuring alignment with the broader ETC calendar.
• Manage budget processes for a multimillion Euro budget, including playing a key role in annual budget planning and monthly reviews.
• Support the contracting and invoicing process with ETC members, liaising with Systemiq’s finance and legal teams.
• Manage supplier contracts and invoices, ensuring compliance with internal procedures and timely processing.
• Logistical planning and running ETC events
• Organise logistics (venue, audio-visual, food arrangements, agenda structure, tracking event responses) for ETC governance meetings and dinners which include in person and hybrid events for 30+ C-Suite attendees
• Facilitating smooth online expert global workshops and webinars, including aligning with speakers and final delivery support
• Support ETC presence at major climate events such as COP and London Climate Action Week, including organising side events (e.g., drinks receptions, panel discussions), and providing assistance with logistics, event responses, travel and visa arrangements where required.
• Organising internal team offsites and team socials.

Learning and Development Opportunities

This role offers significant exposure to high-level stakeholders across the energy and climate sectors. The PMO Officer will gain hands-on experience in project management, stakeholder engagement, and financial operations. You will work closely with the ETC Director, Deputy Director, Chair and wider team, contributing to strategic decision-making and operational excellence.

Team Culture

The ETC Secretariat is a collaborative and mission-driven team that values integrity, inclusivity, and innovation. We foster a supportive environment where team members are encouraged to take initiative, share ideas, and continuously learn. A positive team cultures and open communication channels contribute to a dynamic and engaging workplace culture.

Candidate Profile

• 2–4 years of professional experience in project coordination, operations, or related fields.
• Strong organizational and communication and writing skills.
• Ability to manage multiple tasks and priorities effectively.
• Interest in climate, energy, and sustainability topics.
• Proficiency in Microsoft Office and familiarity with digital collaboration tools.
• Experience with budgeting or financial tracking is a plus.
• A proactive and collaborative mindset.

Additional Information

Additional Information Applications in English from current residents of London, Amsterdam or Paris will be considered. Please ensure you are legally eligible to work/live in your location when applying for this role. Visa sponsorship or relocation costs unfortunately cannot be provided.

Diversity & Inclusion

• Embedding diverse and inclusive practices in all aspects of our work, including recruitment, performance management, and people processes and policies.
• Providing a supportive environment where everyone can be themselves and perform at their best, regardless of background, personality, gender, sexual orientation, race, mental health, religion, or other characteristics.
• Supporting our people through all life stages, accommodating personal priorities, and promoting a sustainable approach to work and life.

Reward and Recognition

The remuneration and benefits package will reflect the successful candidate\’s experience and expertise.