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- Tasks: Welcome visitors, manage calls, and provide essential admin support.
- Company: Established firm of Business Advisors in Edinburgh.
- Benefits: Competitive salary, supportive team, and a dynamic work environment.
- Other info: Perfect for those seeking a varied role with growth potential.
- Why this job: Join a vibrant team and enhance your skills in a professional setting.
- Qualifications: Experience in busy offices, strong communication, and IT skills required.
The predicted salary is between 25000 - 26000 £ per year.
Job Type: Permanent
Location: Edinburgh
Post Code: EH8 9JS
Salary: £25,000 - £26,000
Start Date: ASAP
Established firm of Business Advisors are currently looking for an experienced Receptionist Administrator. The hours of work are 8.45am to 5pm Monday to Thursday and 8.45am to 3pm Fridays (36.75 hours per week). You will be based in the Edinburgh office.
As the Receptionist Administrator you will be responsible for:
- Welcoming visitors
- Answering telephone calls, passing on messages and dealing with enquiries
- Scanning and distribution of incoming mail
- Administration support including preparing letters and enclosures for posting to clients and emailing correspondence direct to clients
- Franking and posting of mail
- Maintaining visitor logs and boardroom diaries
- Updating of client data on our Practice Management Software
- Preparation of fee notes on our Practice Management Software
- General office support duties to ensure the daily smooth operation of the office such as maintenance of stationery supplies, kitchen supplies, preparation of teas and coffees for visitors etc
- Fire Marshal duties
- Liaising with suppliers for office facilities
You will have experience of working in a busy office environment, preferably in the professional service sector. You should have a minimum of 4 national 5s, one of which should be English, at C grade or above or the equivalent. You must be able to demonstrate excellent communication skills, both written and oral. Good IT skills. Have a passion and natural flair for delivering an outstanding level of client service. This is a wide and varied role, and you will be able to demonstrate how you approach dealing with multiple priorities in a fast-changing environment.
The role will suit individuals currently working as Receptionist Administrator, Office Administrator and be living within a commutable distance of Edinburgh or be willing to relocate.
Please forward your CV by clicking Apply Now!
Receptionist Administrator in Edinburgh employer: System Recruitment
Contact Detail:
System Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist Administrator in Edinburgh
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show them you're genuinely interested in being part of their team.
✨Tip Number 2
When you get that interview, don’t just prepare answers to common questions. Think about how your past experiences relate to the role of a Receptionist Administrator. Use specific examples to demonstrate your skills in communication and multitasking.
✨Tip Number 3
Dress the part! First impressions matter, especially in a professional setting. Make sure you look polished and presentable when you walk through those doors. It shows you take the opportunity seriously.
✨Tip Number 4
Finally, don’t forget to follow up after your interview. A quick thank-you email can go a long way in keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in busy office environments and any relevant qualifications, especially your communication skills.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for client service and how you handle multiple priorities. Keep it concise but engaging, and don’t forget to mention why you want to join us at StudySmarter.
Show Off Your IT Skills: Since good IT skills are essential for this role, make sure to mention any software you’re familiar with, especially Practice Management Software. If you’ve got experience with specific tools, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at System Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist Administrator. Familiarise yourself with tasks like managing visitor logs, handling enquiries, and using Practice Management Software. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent communication is key for this role, prepare examples of how you've successfully communicated in previous jobs. Think about times when you dealt with difficult clients or managed multiple phone calls. Practising these scenarios can help you articulate your experience clearly during the interview.
✨Demonstrate Your IT Savvy
Brush up on your IT skills, especially if you have experience with specific software mentioned in the job description. Be ready to discuss your proficiency with tools like email systems and Practice Management Software. If you can, bring examples of how you've used technology to improve office efficiency in the past.
✨Prepare for Scenario Questions
Expect to be asked how you would handle various situations, such as prioritising tasks in a busy environment or dealing with an upset visitor. Think through potential scenarios and how you would respond. This will showcase your problem-solving skills and ability to thrive under pressure.