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- Tasks: Welcome visitors, manage calls, and provide essential admin support.
- Company: Established firm of Business Advisors in Edinburgh.
- Benefits: Competitive salary, supportive team, and a vibrant office environment.
- Other info: Great opportunity for career growth in a professional environment.
- Why this job: Join a dynamic team and be the face of our professional services.
- Qualifications: Experience in busy office settings and strong communication skills.
The predicted salary is between 25000 - 26000 £ per year.
Established firm of Business Advisors are currently looking for an experienced Receptionist Administrator. The hours of work are 8.45am to 5pm Monday to Thursday and 8.45am to 3pm Fridays (36.75 hours per week). You will be based in the Edinburgh office.
As the Receptionist Administrator you will be responsible for:
- Welcoming visitors
- Answering telephone calls, passing on messages and dealing with enquiries
- Scanning and distribution of incoming mail
- Administration support including preparing letters and enclosures for posting to clients and emailing correspondence direct to clients
- Franking and posting of mail
- Maintaining visitor logs and boardroom diaries
- Updating of client data on our Practice Management Software
- Preparation of fee notes on our Practice Management Software
- General office support duties to ensure the daily smooth operation of the office such as maintenance of stationery supplies, kitchen supplies, preparation of teas and coffees for visitors etc
- Fire Marshal duties
- Liaising with suppliers for office facilities
You will have experience of working in a busy office environment, preferably in the professional service sector.
Receptionist Administrator in Bonnyrigg employer: System Recruitment
Contact Detail:
System Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist Administrator in Bonnyrigg
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent projects can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your experience as a Receptionist Administrator.
✨Tip Number 3
Dress appropriately for the interview. First impressions matter, so opt for smart attire that reflects the professional environment of the firm you're applying to.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a great way to reiterate your interest in the position and keep you fresh in their minds as they make their decision.
We think you need these skills to ace Receptionist Administrator in Bonnyrigg
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Receptionist Administrator role. Highlight your experience in busy office environments and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your experience with client interactions and administrative tasks, as these are key for us.
Show Off Your Communication Skills: As a Receptionist Administrator, communication is key. In your application, demonstrate your ability to handle enquiries and manage correspondence effectively. We love candidates who can convey their thoughts clearly!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at System Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist Administrator. Familiarise yourself with tasks like managing visitor logs and handling enquiries, so you can confidently discuss how your experience aligns with these duties.
✨Showcase Your Communication Skills
As a Receptionist Administrator, communication is key. Prepare examples of how you've effectively managed phone calls or dealt with clients in previous roles. This will demonstrate your ability to handle enquiries and maintain professionalism under pressure.
✨Be Ready for Practical Scenarios
Expect to be asked about how you'd handle specific situations, like dealing with a difficult visitor or managing multiple tasks at once. Think through these scenarios beforehand and be ready to share your thought process and solutions during the interview.
✨Dress the Part and Be Punctual
First impressions matter! Dress smartly and arrive a bit early to show that you value the opportunity. This also gives you a moment to relax and gather your thoughts before the interview begins.