Executive Assistant/Office Manager

Synyega is the UK’s leading independent, privately owned ITAM, FinOps and GreenOps consultancy. Over the last decade, our team of award-winning experts have helped our global clients modernise their software and cloud estates for a more sustainable future.

We are now seeking a highly organised, proactive, and professional Executive Assistant/Office Manager to support our Leadership Team. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a fast-paced environment. This role is critical in ensuring the smooth operation of executive-level functions and maintaining confidentiality at all times reporting directly into the Leadership Team.

Key Responsibilities

• Manage and maintain schedules, including meetings, appointments, and travel arrangements
• Coordinate complex travel itineraries and meeting logistics, ensuring all requirements are met efficiently for the leadership team
• Liaise with travel providers to book and manage domestic and international travel, ensuring cost-effectiveness and convenience
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential information with discretion and professionalism
• Act as a liaison between executives and internal/external stakeholders
• Monitor and respond to emails and phone calls on behalf of the leadership team.
• Assist in the preparation and collation of reports, agendas, and meeting minutes
• Conduct research and compile data to support decision‑making
• Manage expense reports and reimbursements
• Support special projects and initiatives as needed
• Facilitate onboarding of new starters, including coordination with HR and IT providers to ensure smooth setup of systems, equipment, and access
• Liaise with HR on recruitment, employee documentation, and policy updates
• Coordinate with IT providers to manage tech needs, troubleshoot issues, and ensure timely support
• Assist in planning and executing internal and external events, including logistics, communications, and follow‑up
• Implement and maintain new internal administrative systems and processes to improve efficiency
• Use Xero accounting software for expense tracking, invoicing, and financial coordination as required

Qualifications

• Proven experience as an executive assistant or office manager in a similar administrative role
• Excellent organisational and time‑management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite and calendar management tools
• Experience of working with Xero is essential
• Ability to work independently and handle multiple priorities
• Discretion and confidentiality are essential

Working Conditions

• Salary circa. £40k
• Company pension scheme, life assurance and private medical cover.